# AI for Operations: Weekly Reports and Follow-Ups That Run Themselves Source: https://maito.app/use-cases/operations Give Maito the reports, follow-ups, and checks that come back every week. It pulls numbers from your tools, chases people by email, and posts results in Slack or by email. Set up in minutes. Give Maito the reports, follow-ups, and checks that come back every week. It pulls the numbers from your tools, chases people for what’s missing, and posts the result in Slack or by email. [Put Maito to work](https://maito.app/login?returnTo=%2F)[Book a demo](mailto:support@maito.app?subject=Maito%20demo) $149/month per workspace · Unlimited people · AI usage billed by your provider ## Operations is mostly chasing. A number from finance. A status from sales. The same report rebuilt every Monday. The work itself is quick. Getting everything together isn’t. 25% of a team’s time goes into searching for answers. [Atlassian State of Teams 2025](https://www.atlassian.com/blog/state-of-teams-2025) 2.3 hours a week, per person, go into pasting context into AI tools. [Glean Work AI Index 2026](https://www.glean.com/work-ai-institute/reports/work-ai-index) 53% say information they need for their job isn’t available to their AI. [Glean Work AI Index 2026](https://www.glean.com/work-ai-institute/reports/work-ai-index) ## From “every Monday” to a report you didn’t write. Follow one weekly report from the first request to a change. 1. 01 Say it once Describe the report, the schedule, and where it goes. In Slack, by email, or from your AI assistant. #operations in SlackMaya’s email ![Maya](https://maito.app/marketing-avatars/maya.webp) Maya July 7, 4:10 PM @Maito every Monday at 9, put together the ops report: new customers from HubSpot, open support tickets, overdue invoices from Stripe, and hiring. Post it in #leadership. Subject: Weekly ops report ![Maya](https://maito.app/marketing-avatars/maya.webp) Maya Email Every Monday morning, send me the ops report: new customers, open tickets, overdue invoices, and hiring. Keep it in one email thread. 2. 02 It chases what’s missing When a number lives in someone’s head, it asks them by email and follows up once if they don’t answer. Alex’s email Subject: Hiring numbers for Monday’s report ![Maito](https://maito.app/maito-logo.svg) Maito to Alex · Friday, 10:00 AM Hi Alex, Maya’s Monday report needs this week’s hiring numbers. How many offers are out? A Alex to Maito · Friday, 2:14 PM Two offers out. 3. 03 The report shows up on time Every Monday, with the source of every number. Nobody had to build it. #leadership in Slack ![Maito](https://maito.app/maito-logo.svg) Maito Monday, 9:00 AM - New customers: 12, up from 9 - Open support tickets: 33, down from 41 - Overdue invoices: 3, worth $8,400 - Hiring: 2 offers out 4. 04 Change it in the thread Add a line, skip a week, or pause it. Just say so. #leadership in Slack D Dan Monday, 9:20 AM @Maito add churn from Stripe, and skip the report on December 29. ![Maito](https://maito.app/maito-logo.svg) Maito Monday, 9:21 AM Done. Churn is in from next week, and December 29 is skipped. ## A report with every number’s source. Each run pulls fresh numbers from your tools and the people who have them. Every line says where it came from, so nobody has to ask. Every Monday, 9:00Weekly ops report#leadership New customers 12, up from 9HubSpot Open support tickets 33, down from 41Support inbox Overdue invoices 3, worth $8,400Stripe Hiring 2 offers outAlex, by email Friday Next run Monday, October 27. Pause or change it anytime. [Learn more about skills](https://maito.app/product/skills) ## Invoices, renewals, and follow-ups too. Reports are one part of the job. Hand it the rest of the week as well. Checks invoices against contracts Forward the invoice. It flags the lines that don’t match what you agreed. Chases missing answers It emails people for numbers and documents, and follows up once if they’re quiet. Prepares renewal briefs Plan, usage, and support history for each account, before the call. Answers new hires Policies and how-tos your team already explained, available on day one. Watches for changes “Tell me when the contract is signed.” It checks and speaks up when it is. Runs your process the same way Save how your team does a job as a skill, and every run follows it. ## The whole company feeds the same reports. Leaders get the numbers The weekly picture arrives on time, with a source for every figure. Finance stops chasing Missing invoices and approvals are requested and followed up for them. Support and sales feed in Tickets, renewals, and customer notes flow into the same reports. Anyone can ask Everyone in the workspace can request a report or change one. No seat to buy. ## It runs on your rules. A Loop does the same job on schedule, with the tools you allowed. You can see it, change it, or stop it whenever you like. Approvals go to the right person Anything that needs a yes waits for the person who decides. Only they can approve it. Pause or change anything Every Loop can be run now, paused, or edited, from Slack or Settings → Loops. Follow-ups have limits It follows up a few times at most, and stops when someone asks it to. Outside replies aren’t orders A reply from outside your team is information for the work, not instructions. ActiveWeekly ops report14 runs Schedule Every Monday, 9:00 AM London Delivers to #leadership in Slack Tools HubSpot, Stripe, Support inbox Skill $weekly-report Notify on failure Maya Run it now, pause it, or edit it in Settings → Loops. ## Frequently asked questions. ### Do I need to know how to set up automations? No. Describe the job in plain words, the way you’d explain it to a new hire. Maito saves it as a Loop with the schedule and destination you asked for. ### Which tools can it pull from? The ones you connect, like HubSpot, Stripe, QuickBooks, Xero, Google Calendar, and your support inbox. Connections are set up once in Settings → Connections. ### What happens when a run fails? It tells the people you chose and keeps the last good result. Fix the setting or reply in the thread, and it picks up from there. ### Can it email people outside the company? Yes, when you ask it to. It sends from your workspace’s own address, follows up a few times at most, and stops when they ask it to. ### What does it cost? $149 per workspace per month, for as many people as you like, with $20 in cloud credits each month. Your AI provider bills model usage separately. ## Put your AI teammate to work. Set it up in minutes. Hand it the report you rebuild every Monday. [Put Maito to work](https://maito.app/login?returnTo=%2F)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)