# Submittal Log: Chase Late Submittals Weekly Source: https://maito.app/workflows/chase-late-submittals-and-tell-purchasing Every week Maito checks open submittals against your register and inbox, drafts chasers for overdue ones and tells purchasing only when approved. Waiting submittals are chased on time, and purchasing only hears 'approved' when the project record says so. [Operations](https://maito.app/workflows/team/operations) · [Construction](https://maito.app/workflows/industry/construction) · On a schedule · Updated October 19, 2026 Works with - Slack - Email - Gmail - Microsoft 365 - Superhuman Mail - [Airtable](https://maito.app/workflows/tool/airtable) ## How do you chase late submittals? To chase late submittals, run a weekly Loop. Maito reads the register and the project inbox, summarizes the latest email on each open submittal, flags where an email and the register disagree, drafts chasers for overdue items, and tells purchasing only when the register status says approved. ## How it's done today Email says one thing and procurement's spreadsheet says another. ## What Maito does 1. Check each open submittal's status and due date 2. Summarize the latest email on each 3. Draft chasers for overdue reviews 4. Tell purchasing only when status is approved ## Example Loop run: Tuesday 9:00 AM · Weekly submittal check **Maito** (9:00 AM): 4 submittals open on Harbor Street. • Rebar shop drawings (03 21 00): sent Oct 6, due back Oct 20. Architect emailed 'approved' Oct 14. • Windows (08 51 13): sent Oct 1, due Oct 15, 5 days late. No reply. • Elevator cab finishes: sent Oct 12, due Oct 26. • Roofing membrane: not yet sent. **Catch:** the Oct 14 email on rebar says approved, but the register says Approved as noted, resubmit. The rebar order is on hold with purchasing until that's cleared, so I haven't released it. From the construction software and the shared inbox. Chasers for windows and rebar are drafted. **Marta** (9:06 AM): Send the windows chaser. Leave rebar, I'll call the architect. **Maito** (9:07 AM): Windows chaser sent to the architect, copy to you. Rebar stays on hold. I'll check the register again tomorrow. ## How to set it up On a schedule Chase late submittals and tell purchasing Ask your agent “Every Tuesday at 9, check open submittals in the construction software, summarize the latest email on each, and draft chasers for overdue ones. Only tell purchasing when the register says approved. Post in #harbor-street.” Connect email - Gmail - Microsoft 365 - Superhuman Mail Connect spreadsheet - Airtable - Microsoft 365 Use construction management software - Procore - Buildertrend No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault. Not connected yet? Your agent sends you a link to sign in. ## What it won't do It treats the register as the source of truth. If the register is out of date, so is its answer, and it will not tell purchasing anything early. ## Questions ### Which tools does it read? Your construction management software, such as Procore or Buildertrend, through a skill, the register in Airtable or Microsoft 365, and email in Gmail or Microsoft 365. ### What if an email says approved but the register says otherwise? It trusts the register, holds the purchasing release and shows you the conflict. ### Does it send the chasers itself? It drafts them. They go out after you approve, or you can tell it to send in the thread. ## More operations workflows - [Chase missing inputs Ask people for what's missing, by Slack or email, until it's in. Operations · On a schedule Works with Gmail, Microsoft 365, Airtable.](https://maito.app/workflows/chase-missing-inputs) - [Monday report from connected tools The weekly operating report built from the tools you already use. Operations · On a schedule Works with BigQuery, Supabase, Intercom, Pylon, Stripe, PayPal.](https://maito.app/workflows/monday-report-from-connected-tools) - [Turn a process into a written guide Describe how something is done and get a clean step-by-step guide. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/turn-a-process-into-a-written-guide) - [Keep a shared spreadsheet clean Fix formats, fill gaps and flag odd rows in a sheet everyone edits. Operations · On a schedule Works with Airtable, Microsoft 365.](https://maito.app/workflows/keep-a-shared-spreadsheet-clean) - [Book travel within policy Get flight and hotel options that fit the travel policy. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/book-travel-within-policy) - [Answer "who owns this?" Find the right person or team for any system, process or question. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/answer-who-owns-this) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Fchase-late-submittals-and-tell-purchasing)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)