# Timesheet Reminder: Chase Missing Hours Every Week Source: https://maito.app/workflows/chase-missing-weekly-timesheets Maito checks weekly timesheets against your approved job list, texts the people who are missing or off, and posts what is still open. Maito finds missing and doubtful timesheets before payroll, and asks each person to fix their own. [People and HR](https://maito.app/workflows/team/people-and-hr) · [Construction](https://maito.app/workflows/industry/construction) · On a schedule · Updated October 19, 2026 Works with - Slack - Email ## How do you chase missing weekly timesheets? To chase missing weekly timesheets, set up a Loop for the day after the week closes. Maito checks the time system, lists who is missing and whose entries look wrong, such as an unapproved job code, and texts each person. It checks again on the day you pick and posts who is still open. ## How it's done today The owner chases paper sheets and asks which hours belong to which job. ## What Maito does 1. List who has not submitted 2. Check totals and job codes 3. Text people about gaps 4. Send the corrections to a supervisor ## Example Loop run: Friday 2:00 PM · Timesheet check **Maito** (2:00 PM): 11 of 14 timesheets are in for the week ending Oct 18. **Missing:** Dan, Eli, Marcus. **Need a fix:** • Ana: Thursday, 8 h on job code 2041, which isn't on the approved list. The closest is 2014 (Willow Ave). • Luis: Wednesday shows 12.5 h with no job code. Catch: Ana's total is 46.5 h, so a wrong code also changes which job gets the overtime. From the time system and the approved job list. I haven't changed any hours. Text drafts are ready for all five. **Carlos** (2:07 PM): Send the texts to Dan, Eli and Marcus. Ask Ana and Luis which job, don't guess. **Maito** (2:08 PM): Five texts sent. For Ana and Luis I asked which job code applies and gave the list. I'll check again Monday at 7:00 AM and post what is still missing. ## How to set it up On a schedule Chase missing weekly timesheets Ask your agent “Every Friday at 2 PM, check the time system for missing timesheets and job codes that don't exist. Post the list in #payroll and draft texts for each person.” Connect SMS - Twilio Use time tracking - Harvest - Toggl No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault. Use forms - Typeform - Tally No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault. Not connected yet? Your agent sends you a link to sign in. ## What it won't do It sees only what is in the time system. Hours worked but never entered can't be detected. ## Questions ### How does it message people? By text through Twilio, with a draft you approve first if you want. It also posts the list in Slack. ### Does it fix hours itself? No. It asks the person which code applies and never edits hours. ### Can it run every week? Yes. A Loop runs on your schedule and checks again at the follow-up time. ## More people and hr workflows - [Answer policy questions Employees ask about leave, expenses and benefits and get the answer from your handbook. People and HR · When you ask Works with Slack, Email.](https://maito.app/workflows/answer-policy-questions) - [Run a new hire's first weeks New hires get the right accounts, tasks and introductions on the right day. People and HR · When you ask Works with Linear, Asana, Gmail, Microsoft 365.](https://maito.app/workflows/run-a-new-hires-first-weeks) - [Write a job description Get a clear job post from a few notes and similar past roles. People and HR · When you ask Works with Slack, Email.](https://maito.app/workflows/write-a-job-description) - [Screen applications against the role Get a short summary of each applicant against what the role needs. People and HR · When something happens Works with Slack, Email.](https://maito.app/workflows/screen-applications-against-the-role) - [Prepare interview kits Interviewers get the CV summary, questions and scorecard before the interview. People and HR · When something happens Works with Google Calendar, Microsoft 365.](https://maito.app/workflows/prepare-interview-kits) - [Collect interview feedback Chase interviewers for scorecards and summarize them for the debrief. People and HR · On a schedule Works with Slack, Email.](https://maito.app/workflows/collect-interview-feedback) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Fchase-missing-weekly-timesheets)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)