# Machine Shop Quote: Check Each RFQ Is Complete

Source: https://maito.app/workflows/check-every-quote-request-is-complete

When an RFQ with drawings arrives, Maito checks revision, quantities, material, finish and due date, saves the files and drafts questions for what is missing.

Each request for quote is checked for revision, quantities, material, finish and date, and anything missing is flagged before you start.

[Sales](https://maito.app/workflows/team/sales) · [Manufacturing](https://maito.app/workflows/industry/manufacturing) · When something happens · Updated October 19, 2026

Works with

-   Slack
-   Email
-   Gmail
-   Microsoft 365
-   Superhuman Mail
-   Box
-   Dropbox
-   Notion
-   [Airtable](https://maito.app/workflows/tool/airtable)

## How do you check that a quote request is complete?

To check that a quote request is complete, send RFQ emails to a shared inbox. Maito reads the email and drawing title blocks, lists revision, quantities, material, finish and due date, saves the files in one folder, flags anything missing or conflicting with an earlier quote, and drafts the question for your approval.

## How it's done today

The estimator searches old emails for quantities, materials and the latest file.

## What Maito does

1.  Collect the drawings and request details
2.  Identify the revision and quantities
3.  Flag anything missing
4.  Save everything in one folder and draft the question

## Example

Loop run: New email in quotes@northstar.example

**Maito** (9:48 AM):

RFQ-1184 from Initech Robotics, 4 files saved to one folder.

**Part:** bracket A7, drawing Rev C  
**Quantities:** 50 / 250 / 500  
**Material:** 6061-T6  
**Finish:** black anodize, Type II  
**Quote due:** Nov 6

**Missing:** bore tolerance (print says 'per spec', no spec attached), material cert requirement, delivery date.

**Catch:** the Oct 12 thread in the same inbox quoted Rev B, quantity 100 only. This request is Rev C with new quantities, so don't reuse that price.

Taken from the email text and the PDF title blocks. Draft question to their buyer is ready for approval.

**Dana** (9:55 AM):

Send it, and add that we need the spec for the bore.

**Maito** (9:56 AM):

Sent to Initech Robotics asking for the bore spec, cert requirement and delivery date. Added a task for Raul to check the drawing against Rev B.

## How to set it up

When something happens Check every quote request is complete

Ask your agent

“When an email with drawings arrives in quotes@northstar.example, check it for revision, quantities, material, finish and due date, save the files in one folder and draft a question for anything missing. Post in #quotes.”

Connect email

-   Gmail
-   Microsoft 365
-   Superhuman Mail

Connect files

-   Google Drive
-   Box
-   Dropbox
-   Notion
-   Microsoft 365

Connect spreadsheet

-   Airtable
-   Microsoft 365

Not connected yet? Your agent sends you a link to sign in.

## What it won't do

It checks completeness, not feasibility. It does not judge whether you can make the part or what it should cost.

## Questions

### Where do the files go?

Into one folder in Google Drive, Box, Dropbox, Notion or Microsoft 365. Requests are logged in Airtable or Microsoft 365.

### Does it reuse an old price?

No. It warns you when a similar request had a different revision or quantity, so you do not reuse the price.

### Does it contact the customer?

It drafts the question. It goes out only after you approve it.

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[See all workflows](https://maito.app/workflows)

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