# Tutoring Session Reports Collected After Every Lesson Source: https://maito.app/workflows/collect-lesson-reports-after-every-session After each lesson Maito asks the tutor for a short report, then posts what is complete and missing each evening and marks finished lessons ready for billing. Each finished lesson gets attendance and a short report from the tutor, and the missing ones are chased. [Operations](https://maito.app/workflows/team/operations) · [Education](https://maito.app/workflows/industry/education) · When something happens · Updated October 19, 2026 Works with - Slack - Email - Google Calendar - Microsoft 365 - Cal.com - Calendly - Gmail - Superhuman Mail ## How do you collect tutoring session reports? To collect tutoring session reports, have Maito watch the calendar. When a lesson ends, it asks the tutor in Slack whether it happened and for a short report, then posts at 7 PM what is complete and what is missing, and marks complete lessons ready for billing. ## How it's done today The admin asks tutors at the end of the week whether lessons happened and chases notes. ## What Maito does 1. Ask the tutor for attendance after the lesson ends 2. Collect the report in a standard form 3. Flag missing or conflicting records 4. Mark lessons ready for billing ## Example Loop run: Daily 7:00 PM · Lesson record check **Maito** (7:00 PM): 6 lessons today. 4 are complete and ready for billing. **Complete** • Ravi S. (maths, Mr. Ortiz), Amy T. (reading, Ms. Park), Leo B. (chemistry, Mr. Ortiz), Nora K. (maths, Ms. Park) **Needs you, Grace** • Dmitri V., 4:00 PM, Ms. Park: lesson marked taught, but there is no report • Sana R., 5:30 PM, Mr. Ortiz: marked taught, but the parent cancelled by text at 2:10 PM, which is inside the 24-hour rule Catch: Sana's lesson shows as taught, so it would be billed at full $65. If it was cancelled late, the policy charge is 50%, $32.50. From the calendar, the tutors' attendance replies and the report form. Billing is on hold for these two. **Grace** (7:10 PM): Sana's lesson didn't happen, so mark it late-cancelled. Chase Ms. Park for Dmitri's report. **Maito** (7:11 PM): Sana's lesson is marked late-cancelled, 50% charge pending your final invoice review. I've asked Ms. Park for Dmitri's report and will list it again tomorrow at 9. ## How to set it up When something happens Collect lesson reports after every session Ask your agent “When a lesson ends, ask the tutor in Slack whether it happened and for a short report. At 7 PM post what's complete and what's missing in #tutoring, and mark complete lessons ready for billing.” Connect calendar - Google Calendar - Microsoft 365 - Cal.com - Calendly Connect email - Gmail - Microsoft 365 - Superhuman Mail Use forms - Typeform - Tally No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault. Not connected yet? Your agent sends you a link to sign in. ## What it won't do It relies on tutors answering. It can't confirm a lesson happened unless someone says so. ## Questions ### What if a tutor doesn't reply? The lesson shows as missing a report and stays out of billing until someone resolves it. ### Does it catch late cancellations? It flags lessons marked taught that conflict with a cancellation, so billing can follow your 24-hour rule. ### Which tools does it use? Your calendar, Gmail or Microsoft 365 for parent messages, and a Typeform or Tally report form through a skill. ## More operations workflows - [Chase missing inputs Ask people for what's missing, by Slack or email, until it's in. Operations · On a schedule Works with Gmail, Microsoft 365, Airtable.](https://maito.app/workflows/chase-missing-inputs) - [Monday report from connected tools The weekly operating report built from the tools you already use. Operations · On a schedule Works with BigQuery, Supabase, Intercom, Pylon, Stripe, PayPal.](https://maito.app/workflows/monday-report-from-connected-tools) - [Turn a process into a written guide Describe how something is done and get a clean step-by-step guide. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/turn-a-process-into-a-written-guide) - [Keep a shared spreadsheet clean Fix formats, fill gaps and flag odd rows in a sheet everyone edits. Operations · On a schedule Works with Airtable, Microsoft 365.](https://maito.app/workflows/keep-a-shared-spreadsheet-clean) - [Book travel within policy Get flight and hotel options that fit the travel policy. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/book-travel-within-policy) - [Answer "who owns this?" Find the right person or team for any system, process or question. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/answer-who-owns-this) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Fcollect-lesson-reports-after-every-session)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)