# RFP Response Draft Built From Your Past Proposals

Source: https://maito.app/workflows/draft-an-rfp-response

Maito reads the RFP and your past proposals, drafts each section from your best answers, and lists the questions only your team can answer.

Start from your best past proposals instead of a blank page.

[Sales](https://maito.app/workflows/team/sales) · When you ask · Updated October 19, 2026

Works with

-   Slack
-   Email
-   Box
-   Dropbox
-   Notion
-   Microsoft 365

## How do you speed up an RFP response?

To speed up an RFP response, give Maito the RFP and your past proposals. It matches each question to earlier answers, drafts every section with its source, then lists the questions your team has to answer, such as uptime, insurance and references, and can email each owner.

## How it's done today

Team copies paragraphs from old proposals by hand.

## What Maito does

1.  Read the RFP
2.  Find matching past answers and case studies
3.  Draft each section
4.  List what still needs a human

## Example

**Dana** (9:30 AM):

draft a response to the Stark Logistics RFP using our past proposals.

**Maito** (10:05 AM):

Attached: stark-rfp-draft.docx

38 questions. 32 drafted, each with its source: mostly the Wonka Foods proposal (March) and the Hooli one (June). Case studies: both.

**Six only your team can answer:**  
• Q9 uptime: we promised 99.9% in March and 99.95% in June  
• Q14 on-premise option  
• Q22 insurance cover  
• Q27, Q31, Q35 named references

**Catch:** the RFP is due Fri Nov 6 at 5:00 PM CET, which is noon our time. Section 7 also needs a signed conflict-of-interest form, which none of our past proposals included.

**Dana** (10:12 AM):

email Leo and Kate the questions they own and ask for answers by Oct 28.

**Maito** (10:13 AM):

Sent. Leo has Q9 and Q14, Kate has Q22 and the form. I'll fold their replies into the draft and tell you what's still open on Oct 28.

## How to set it up

When you ask Draft an RFP response

Set up

Nothing to set up. Ask in Slack or by email whenever you need it.

Connect files

-   Google Drive
-   Box
-   Dropbox
-   Notion
-   Microsoft 365

Not connected yet? Your agent sends you a link to sign in.

## What it won't do

Pricing, legal terms, insurance and roadmap promises stay with your team. Maito flags them instead of writing them.

## Questions

### Where does it find our past proposals?

In the files you connect, such as Google Drive, Box, Dropbox, Notion or Microsoft 365. It names the proposal each answer came from.

### Does it follow the RFP's format?

Yes. It works through the questions in the order and structure the RFP asks for, and notes any extra forms or deadlines.

### What if our past answers contradict each other?

Maito flags the question and shows both versions, for example two different uptime promises, so your team picks one.

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-   [Draft the follow-up after a sales call Turn the call notes into a follow-up email that covers what was promised. Sales · When something happens Works with Granola, Fireflies, Gmail, Microsoft 365, HubSpot, Salesforce.](https://maito.app/workflows/draft-the-follow-up-after-a-sales-call)
-   [Update the CRM from a Slack thread When deal news comes up in a thread, mention Maito and the CRM gets updated. Nobody types it twice. Sales · When you ask Works with HubSpot, Salesforce.](https://maito.app/workflows/update-the-crm-from-a-slack-thread)
-   [Weekly pipeline review See which deals moved, which stalled, and which need you, before the pipeline meeting. Sales · On a schedule Works with HubSpot, Salesforce.](https://maito.app/workflows/weekly-pipeline-review)
-   [Score and route inbound leads New sign-ups and form fills get researched and sent to the right rep, or to nurture. Sales · When something happens Works with HubSpot, Salesforce.](https://maito.app/workflows/score-and-route-inbound-leads)

[See all workflows](https://maito.app/workflows)

## Put your AI teammate to work.

Set it up in minutes. Start with this one, and let it earn the next one.

[Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Fdraft-an-rfp-response)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)