# Repair Quote Approval: Owner Requests in Minutes Source: https://maito.app/workflows/get-owner-approval-for-a-repair-quote Maito checks each vendor quote against the owner's spending limit, compares quotes on the work order and drafts a neutral approval request for you to send. When a quote passes the owner's spending limit, collect comparable quotes and get a recorded approval first. [Operations](https://maito.app/workflows/team/operations) · [Property management](https://maito.app/workflows/industry/property-management) · When something happens · Updated October 19, 2026 Works with - Slack - Email - Gmail - Microsoft 365 - Superhuman Mail - Notion - [Confluence](https://maito.app/workflows/tool/confluence) - Box ## How do you get owner approval for a repair quote? To get owner approval for a repair quote, forward vendor quotes to the workspace email. Maito checks each quote against the owner's spending limit, compares any other quotes on the work order, flags differences in scope, and drafts the approval request in Slack. Nothing goes to the owner until you approve it. ## How it's done today The coordinator forwards vendor emails and then waits without tracking. ## What Maito does 1. Read the vendor quotes in the thread 2. Compare scope and price 3. Check the owner's spending limit 4. Request approval and record the answer ## Example Loop run: New email from Stark Roofing · Quote **Maito** (11:03 AM): Stark Roofing quoted $4,850 for the 31 Oak Street roof leak. The owner, Ms. Keller, has a $1,500 limit, so approval is needed. Quotes on WO-3290: • Stark Roofing: $4,850, replace 120 sq ft membrane, 2 days, 5-year warranty • Initech Exteriors: $5,600, replace 200 sq ft, 3 days, 10-year warranty Catch: the quotes aren't equal in scope. Initech covers 200 square feet, Stark 120. Initech is $22 per sq ft more than Stark's $40.40, but includes the adjoining section the inspection flagged on Sep 22. Draft approval request is attached with both options and a recommendation to ask Stark to price the adjoining section. Source: both vendor emails and the Sep 22 inspection note. **Tom** (11:10 AM): send it, but don't recommend either. Just ask her to choose. **Maito** (11:10 AM): Edited: neutral wording, both options side by side, reply by Friday Oct 23. I'm ready to send to Ms. Keller on your OK, and I'll record her answer on the work order. ## How to set it up When something happens Get owner approval for a repair quote Ask your agent “When a vendor emails a repair quote to maito@northstar.example, check it against the owner's spending limit. If it's over, compare any other quotes on the work order and draft the owner approval request for me to review in #maintenance.” Connect email - Gmail - Microsoft 365 - Superhuman Mail Connect docs - Notion - Confluence - Box Use property management software - AppFolio - Buildium No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault. Not connected yet? Your agent sends you a link to sign in. ## What it won't do It compares scope and price only as written in the quotes. It does not judge workmanship, and it never sends to an owner without your approval. ## Questions ### Where does it find the owner's spending limit? It reads the limit from the owner record or the lease in your property management software, through a skill with a login or API key in the Vault. It tells you when it cannot find one. ### Will it recommend a vendor? Only if you want that. You can ask for neutral wording with both options side by side, and it will draft it that way. ### What happens when the owner answers? Maito records the answer on the work order once the reply arrives by email. It does not start the job for you. ## More operations workflows - [Chase missing inputs Ask people for what's missing, by Slack or email, until it's in. Operations · On a schedule Works with Gmail, Microsoft 365, Airtable.](https://maito.app/workflows/chase-missing-inputs) - [Monday report from connected tools The weekly operating report built from the tools you already use. Operations · On a schedule Works with BigQuery, Supabase, Intercom, Pylon, Stripe, PayPal.](https://maito.app/workflows/monday-report-from-connected-tools) - [Turn a process into a written guide Describe how something is done and get a clean step-by-step guide. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/turn-a-process-into-a-written-guide) - [Keep a shared spreadsheet clean Fix formats, fill gaps and flag odd rows in a sheet everyone edits. Operations · On a schedule Works with Airtable, Microsoft 365.](https://maito.app/workflows/keep-a-shared-spreadsheet-clean) - [Book travel within policy Get flight and hotel options that fit the travel policy. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/book-travel-within-policy) - [Answer "who owns this?" Find the right person or team for any system, process or question. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/answer-who-owns-this) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. 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