# Recruiting Automation with AI: 5 Workflows Source: https://maito.app/workflows/industry/recruiting-and-staffing 5 AI workflows for recruiting and staffing agencies, like book interviews across candidate and client, chase hiring managers for interview feedback, turn approved timesheets into a client bill. Each shows the steps, an example and how to set it up. 5 workflows. Interview scheduling, feedback chasing, references and timesheet billing. Less coordination, more time with candidates. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Findustry%2Frecruiting-and-staffing)[Book a demo](mailto:support@maito.app?subject=Maito%20demo) $149/month per workspace · Unlimited people · AI usage billed by your provider 17.7 hours of admin per vacancy in the UK, more than two working days for every hire. [Totaljobs, 2025](https://hrreview.co.uk/spotlight/recruiters-lose-two-days-per-hire-to-admin/383417) ## All recruiting and staffing workflows. 5 workflows - [Start here Book interviews across candidate and client Maito finds interview times that work for the candidate and the client, and drafts the offer. Operations · When something happens Works with Gmail, Microsoft 365, Google Calendar.](https://maito.app/workflows/book-interviews-across-candidate-and-client) - [Start here Chase hiring managers for interview feedback Maito chases overdue interview feedback and shows which decisions are slipping, without ranking candidates. Customer success · On a schedule Works with Gmail, Microsoft 365.](https://maito.app/workflows/chase-hiring-managers-for-interview-feedback) - [Start here Turn approved timesheets into a client bill Maito turns client-approved hours into a draft invoice using your rate table, and shows revisions. Finance · When something happens Works with Gmail, Microsoft 365, QuickBooks, Xero.](https://maito.app/workflows/turn-approved-timesheets-into-a-client-bill) - [Collect references with the candidate's permission Maito requests references only after consent, tracks replies and flags details that don't match. Operations · When something happens Works with Gmail, Microsoft 365.](https://maito.app/workflows/collect-references-with-the-candidates-permission) - [Confirm candidate details before a submission Maito asks a candidate to confirm current details before submission and updates only what they confirm. Operations · When something happens Works with Gmail, Microsoft 365.](https://maito.app/workflows/confirm-candidate-details-before-a-submission) ## Where AI helps a recruiting agency. Recruiters spend half their day on scheduling and chasing. Maito books interviews across candidate and client, chases hiring managers for interview feedback, collects references with the candidate's permission, and confirms candidate details before a submission. It turns approved timesheets into a client bill using your applicant tracker, email, calendar and accounting software. Recruiters judge people and own the relationships. Maito doesn't screen out candidates, rank them or decide who gets submitted. It asks for references only with the candidate's permission, and a recruiter reviews anything sent to a client. Billing is a draft until someone approves it, and what a candidate is told about a role stays with the recruiter who knows them. Start with interview feedback chasing. Connect your applicant tracker and email, then ask @Maito in Slack who owes feedback and to draft a reminder to each hiring manager. Send what you approve. Then set it up as a Loop that runs each morning and posts who is still outstanding. ## Questions. ### Does it screen out candidates? No. It summarizes and coordinates. Recruiters decide. ### Which applicant trackers work? Greenhouse, Ashby and others through a skill with a login or API key in the Vault. ### How long does it take to set up? Minutes for the workspace: create it, connect your AI provider and connect Slack. Each workflow then takes one request to your agent, plus signing in to any tool it needs. ### Do we need a developer? No. You set up each workflow by asking your agent in plain words. A repository is only needed for coding work. ### What does it cost? $149 per workspace per month, with unlimited people and $20 in cloud credits each month. Your AI provider bills its usage separately. ## Put your AI teammate to work. Set it up in minutes. Start with one workflow, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Findustry%2Frecruiting-and-staffing)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)