# Team Offsite Planning With Venues and Dates Source: https://maito.app/workflows/plan-team-events-and-offsites Give Maito the headcount, place, month and budget. It researches venues, checks dates against calendars and returns options with costs and a draft agenda. Get options for venues, dates and agendas without the back-and-forth. [People and HR](https://maito.app/workflows/team/people-and-hr) · When you ask · Updated October 19, 2026 Works with - Slack - Email - Google Calendar - Microsoft 365 - Cal.com - Calendly ## How do you plan a team offsite? To plan a team offsite, tell Maito the headcount, location, month and budget in Slack. It researches venues on the web, checks date options against your calendar, compares total costs, lists the trade-offs such as travel time, and drafts an agenda so the team can pick an option. ## How it's done today Planning an offsite takes weeks of messages. ## What Maito does 1. Collect constraints: dates, budget, size, location 2. Research options 3. Draft agenda and a comparison ## Example **Rosa** (10:00 AM): Find offsite options for 25 people near Lisbon in May, under $20k all in. Two days, two nights. **Maito** (10:04 AM): 4 options, based on current listed prices. Confirm with each venue. • **Quinta da Serra, Sintra:** about $17,800, includes meals and a meeting barn • **Casa do Mar, Cascais:** about $19,200, sea view, 30 minutes from the airport • **Herdade Azul, Alentejo:** about $15,500, 90 minutes away, no wifi in the rooms • **Hotel Almada, Lisbon:** about $21,000, over budget **Catch:** your calendar has the all-hands on Thu May 7, and the Portuguese public holiday on Fri May 1 raises prices. May 12 to 14 avoids both and is cheaper at all three in-budget venues. Attached: offsite-options.xlsx and a draft 2-day agenda for Quinta da Serra. You book. **Rosa** (10:12 AM): Email Quinta da Serra for availability May 12 to 14. **Maito** (10:13 AM): Draft is ready for you to read first. Sending it from maito@northstar.example once you say so. ## How to set it up When you ask Plan team events and offsites Set up Nothing to set up. Ask in Slack or by email whenever you need it. Connect calendar - Google Calendar - Microsoft 365 - Cal.com - Calendly Not connected yet? Your agent sends you a link to sign in. ## What it won't do Prices come from listings and can change, so confirm with each venue. Maito does not make bookings or payments. ## Questions ### Does it book anything? No. It prepares options and a draft. A person confirms prices and books. ### Does it check availability? It checks your team's calendars through Google Calendar, Microsoft 365, Cal.com or Calendly. Venue availability needs confirming with the venue. ### Can it keep to a budget? Yes. You give a total, and Maito shows each option against it with what is included. ## More people and hr workflows - [Answer policy questions Employees ask about leave, expenses and benefits and get the answer from your handbook. People and HR · When you ask Works with Slack, Email.](https://maito.app/workflows/answer-policy-questions) - [Run a new hire's first weeks New hires get the right accounts, tasks and introductions on the right day. People and HR · When you ask Works with Linear, Asana, Gmail, Microsoft 365.](https://maito.app/workflows/run-a-new-hires-first-weeks) - [Write a job description Get a clear job post from a few notes and similar past roles. People and HR · When you ask Works with Slack, Email.](https://maito.app/workflows/write-a-job-description) - [Screen applications against the role Get a short summary of each applicant against what the role needs. People and HR · When something happens Works with Slack, Email.](https://maito.app/workflows/screen-applications-against-the-role) - [Prepare interview kits Interviewers get the CV summary, questions and scorecard before the interview. People and HR · When something happens Works with Google Calendar, Microsoft 365.](https://maito.app/workflows/prepare-interview-kits) - [Collect interview feedback Chase interviewers for scorecards and summarize them for the debrief. People and HR · On a schedule Works with Slack, Email.](https://maito.app/workflows/collect-interview-feedback) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Fplan-team-events-and-offsites)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)