# Class Attendance Checked Against Bookings Nightly Source: https://maito.app/workflows/reconcile-class-bookings-with-check-ins Each night Maito compares class bookings with check-ins, posts mismatches and over-capacity classes, and shows which credits would change. Booked, cancelled and checked-in numbers get compared after each class, so credits and capacity are right. [Operations](https://maito.app/workflows/team/operations) · [Gyms and studios](https://maito.app/workflows/industry/gyms-and-studios) · On a schedule · Updated October 19, 2026 Works with - Slack - Email - [Airtable](https://maito.app/workflows/tool/airtable) - Microsoft 365 ## How do you reconcile class bookings with attendance? To reconcile class bookings with attendance, set a nightly Loop. Maito compares bookings with check-ins from your membership system, lists no-shows, drop-ins and over-capacity classes, applies your cancellation rules to show which credits would change, and posts it in Slack. Credits stay unchanged until you review. ## How it's done today Booking lists, drop-ins and check-ins disagree and the front desk argues about who attended. ## What Maito does 1. Compare bookings and check-ins after each class 2. Apply the capacity and late-cancel rules 3. Flag walk-ins, no-shows and over-capacity classes 4. Wait for staff review before credits change ## Example Loop run: Daily 10:00 PM · Class reconciliation **Maito** (10:00 PM): 6 classes today. 5 match. Tue 6:00 PM Spin doesn't. • Capacity 20, booked 22 (2 on the waitlist were let in), checked in 21 • 3 booked members didn't check in: Alicia M., Tyler B., Priya S. • 2 checked in without a booking, both drop-ins • 1 booking was cancelled at 5:50 PM, inside the 12-hour rule, but the member checked in at 6:02 Under the rules, the 3 no-shows would use a class credit each. Catch: the class was 1 over capacity, and the bike log shows 20 bikes. One person rode on the instructor's spare, so the room was full. From the booking and check-in records. No credits were changed. Apply the 3 credits, Marcus? **Marcus** (10:15 PM): apply for Alicia and Priya. Tyler's card failed this week, so waive his and I'll note why. **Maito** (10:16 PM): 2 credits queued as used (Alicia, Priya), Tyler's waived with your reason noted. Apply them in the membership system now, or wait for your final review tomorrow? ## How to set it up On a schedule Reconcile class bookings with check-ins Ask your agent “Every night at 10, compare the day's class bookings with check-ins in the membership system. Post mismatches, over-capacity classes and credits that would change in #studio. Don't change credits until I review.” Connect spreadsheet - Airtable - Microsoft 365 Use membership software - Mindbody - Glofox No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault. Not connected yet? Your agent sends you a link to sign in. ## What it won't do It can't see who actually attended unless the check-in data says so. Capacity limits come from what you tell it. ## Questions ### Does it change member credits? No. It shows what would change and waits for your review. ### What does it flag? No-shows, check-ins without a booking, late cancellations and classes over capacity. ### Which tools does it use? Mindbody or Glofox through a skill with a login in the Vault, and an Airtable or Microsoft 365 spreadsheet. ## More operations workflows - [Chase missing inputs Ask people for what's missing, by Slack or email, until it's in. Operations · On a schedule Works with Gmail, Microsoft 365, Airtable.](https://maito.app/workflows/chase-missing-inputs) - [Monday report from connected tools The weekly operating report built from the tools you already use. Operations · On a schedule Works with BigQuery, Supabase, Intercom, Pylon, Stripe, PayPal.](https://maito.app/workflows/monday-report-from-connected-tools) - [Turn a process into a written guide Describe how something is done and get a clean step-by-step guide. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/turn-a-process-into-a-written-guide) - [Keep a shared spreadsheet clean Fix formats, fill gaps and flag odd rows in a sheet everyone edits. Operations · On a schedule Works with Airtable, Microsoft 365.](https://maito.app/workflows/keep-a-shared-spreadsheet-clean) - [Book travel within policy Get flight and hotel options that fit the travel policy. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/book-travel-within-policy) - [Answer "who owns this?" Find the right person or team for any system, process or question. Operations · When you ask Works with Slack, Email.](https://maito.app/workflows/answer-who-owns-this) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Freconcile-class-bookings-with-check-ins)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)