# New Hire Onboarding Plan Built in Linear

Source: https://maito.app/workflows/run-a-new-hires-first-weeks

Tell Maito who starts and when. It creates the onboarding tasks for IT, the manager and the buddy, with due dates, and checks in with the new hire.

New hires get the right accounts, tasks and introductions on the right day.

[People and HR](https://maito.app/workflows/team/people-and-hr) · When you ask · Updated October 19, 2026

Works with

-   Slack
-   Email
-   [Linear](https://maito.app/workflows/tool/linear)
-   [Asana](https://maito.app/workflows/tool/asana)
-   [ClickUp](https://maito.app/workflows/tool/clickup)
-   [Jira](https://maito.app/workflows/tool/jira)
-   [Trello](https://maito.app/workflows/tool/trello)
-   Gmail
-   Microsoft 365
-   Superhuman Mail

## How do you run new hire onboarding?

To run new hire onboarding, tell Maito the name, role, manager and start date in Slack. Maito creates the tasks in your tracker for IT, the manager and a buddy with due dates, warns when lead times such as laptop delivery are too tight, and emails the new hire at agreed check-in points.

## How it's done today

Onboarding is a checklist someone forgets.

## What Maito does

1.  Read the hire's role and start date
2.  Create the onboarding tasks
3.  Send reminders to IT, the manager and the buddy
4.  Check in on day 3 and day 10

## Example

**Rosa** (9:40 AM):

Mina starts Monday as a product designer, reporting to Leo. Set up onboarding.

**Maito** (9:42 AM):

Plan is in Linear, 9 tasks:

• **Ben (IT):** laptop, Google account, Figma seat, due Fri Oct 23  
• **Leo:** week-one goals, 1:1 for Tuesday  
• **Buddy:** lunch on day 1, product tour on day 2  
• **Me:** check-ins with Mina on Thu Oct 29 (day 3) and Thu Nov 5 (day 10)

**One catch:** laptops take 5 business days to arrive, and it's Monday. Nobody has ordered Mina's yet, so Ben needs to order today or she starts on a loaner.

I have a welcome email drafted from maito@northstar.example. I won't send it until Leo reviews the plan. No buddy is named yet. Leo, who should it be?

**Leo** (9:51 AM):

Priya is the buddy. Plan looks good, send the welcome.

**Maito** (9:52 AM):

Done. Priya is assigned and the welcome email is on its way to Mina. I pinged Ben about the laptop order.

## How to set it up

When you ask Run a new hire's first weeks

Set up

Nothing to set up. Ask in Slack or by email whenever you need it.

Connect task tracker

-   Linear
-   Asana
-   ClickUp
-   Jira
-   Trello

Connect email

-   Gmail
-   Microsoft 365
-   Superhuman Mail

Not connected yet? Your agent sends you a link to sign in.

## What it won't do

Maito plans and chases the work. It does not grant access or order equipment, and it relies on your usual lead times to flag a late start.

## Questions

### Which task tools does it use?

Linear, Asana, ClickUp, Jira or Trello. It creates and assigns the tasks in the one you connect.

### Does it contact the new hire?

It can email them at the check-ins you set, for example on day 3 and day 10. You decide what it sends.

### Does it create accounts itself?

No. It assigns account and device tasks to IT. A person grants access.

## More people and hr workflows

-   [Answer policy questions Employees ask about leave, expenses and benefits and get the answer from your handbook. People and HR · When you ask Works with Slack, Email.](https://maito.app/workflows/answer-policy-questions)
-   [Write a job description Get a clear job post from a few notes and similar past roles. People and HR · When you ask Works with Slack, Email.](https://maito.app/workflows/write-a-job-description)
-   [Screen applications against the role Get a short summary of each applicant against what the role needs. People and HR · When something happens Works with Slack, Email.](https://maito.app/workflows/screen-applications-against-the-role)
-   [Prepare interview kits Interviewers get the CV summary, questions and scorecard before the interview. People and HR · When something happens Works with Google Calendar, Microsoft 365.](https://maito.app/workflows/prepare-interview-kits)
-   [Collect interview feedback Chase interviewers for scorecards and summarize them for the debrief. People and HR · On a schedule Works with Slack, Email.](https://maito.app/workflows/collect-interview-feedback)
-   [Draft performance review summaries Pull together a year of feedback, goals and wins before writing a review. People and HR · When you ask Works with Box, Linear, Asana.](https://maito.app/workflows/draft-performance-review-summaries)

[See all workflows](https://maito.app/workflows)

## Put your AI teammate to work.

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[Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Frun-a-new-hires-first-weeks)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)