# Post-Event Follow-Up: Thank Attendees, Share Recordings

Source: https://maito.app/workflows/send-the-post-event-follow-up

Maito drafts the thank-you email with session recordings and a short feedback survey, and a separate version for no-shows, ready for you to send.

Thank attendees, share recordings and collect feedback.

Event team · [Events](https://maito.app/workflows/industry/events) · When something happens · Updated October 19, 2026

Works with

-   Slack
-   Email
-   Gmail
-   Microsoft 365
-   Superhuman Mail
-   Box
-   Dropbox
-   Notion

## How do you send a post-event follow-up?

To send a post-event follow-up, tell Maito where the recordings and registration list are. It drafts a thank-you email with links to the sessions and three feedback questions, notes missing recordings, and offers a separate version for people who didn't attend. You review both before anything is sent.

## How it's done today

Follow-ups go out a week late.

## What Maito does

1.  Draft thank-you
2.  Attach recordings
3.  Send survey and summarize answers

## Example

**Rosa** (9:00 AM):

Draft the follow-up for yesterday's Summit. Recordings are in the Summit folder in Drive.

**Maito** (9:06 AM):

Draft ready. Subject: "Thank you for joining Northstar Summit".

It thanks the 312 attendees (out of 340 registered), links to 9 session recordings, and asks 3 questions:  
• How useful was the day, 1 to 5?  
• Which session was best?  
• What should we change next year?

Catch: the recording of the closing panel isn't in the Drive folder, so I left it out and noted it in the draft. 28 registrants didn't attend. Want a second version for them with recordings only?

Sources: Drive folder, registration list. Attached: followup-draft.docx. I haven't sent anything.

**Rosa** (9:15 AM):

Yes, make the no-show version. I'll send both at 2.

**Maito** (9:17 AM):

Attached: followup-noshow.docx. Both are waiting for you.

## How to set it up

When something happens Send the post-event follow-up

Ask your agent

“After each event, draft a thank-you email with the recording links from Drive and a 3-question survey. Put the draft in #events for the organizer to send, then summarize the survey answers.”

Connect email

-   Gmail
-   Microsoft 365
-   Superhuman Mail

Connect files

-   Google Drive
-   Box
-   Dropbox
-   Notion
-   Microsoft 365

Not connected yet? Your agent sends you a link to sign in.

## What it won't do

It sends nothing on its own and can't judge which attendees matter most. Use your registration data for that.

## Questions

### Does it send the emails?

No. It attaches drafts and you send them, or tell Maito to once you approve.

### Can it write a version for no-shows?

Yes. It can make a second email for registrants who didn't attend, with recordings only.

### What if a recording is missing?

It leaves it out of the draft and tells you, so you can add it.

## More event team workflows

-   [Answer attendee questions Attendees get answers about times, venue and tickets any time. Event team · When something happens Works with Gmail, Microsoft 365, Box.](https://maito.app/workflows/answer-attendee-questions)
-   [Manage speakers Collect bios, photos and slides and remind speakers of deadlines. Event team · On a schedule Works with Gmail, Microsoft 365, Airtable.](https://maito.app/workflows/manage-speakers)
-   [Compare venues and vendors Get options for venues, catering and AV within budget. Event team · When you ask Works with Slack, Email.](https://maito.app/workflows/compare-venues-and-vendors)

[See all workflows](https://maito.app/workflows)

## Put your AI teammate to work.

Set it up in minutes. Start with this one, and let it earn the next one.

[Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Fsend-the-post-event-follow-up)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)