# Real Estate Contract Deadlines, Tracked Every Week Source: https://maito.app/workflows/track-deal-deadlines Each Monday Maito reads your deal contracts, email and calendar and posts the week's deadlines and missing documents, flagging contingencies at risk. Every contract date, inspection and document tracked until closing. Agents and coordinators · [Real estate](https://maito.app/workflows/industry/real-estate) · On a schedule · Updated October 19, 2026 Works with - Slack - Email - Box - Dropbox - Notion - Microsoft 365 - Gmail - Superhuman Mail - Google Calendar - Cal.com - Calendly ## How do you track real estate contract deadlines? To track real estate contract deadlines, tell Maito where the contracts live and when to report. Each week Maito reads the contracts, your email and your calendar, lists the dates coming up for every open deal, names missing documents, and flags any contingency with nothing booked. ## How it's done today Coordinators track deadlines in spreadsheets. ## What Maito does 1. Read the contract dates 2. Track tasks and documents 3. Remind everyone involved ## Example Loop run: Monday 8:00 AM · Weekly deal deadlines **Maito** (8:00 AM): 5 open deals. This week: • **Tue Oct 20:** home inspection, 52 Birch Lane, 10:00 AM • **Thu Oct 22:** appraisal contingency ends, 52 Birch Lane • **Fri Oct 23:** financing deadline, 8 Cedar Court • **Fri Oct 23:** inspection response due, 31 Linden Ave **Missing:** 3 documents. HOA disclosure (Cedar Court), signed lead-paint form (Linden), seller's repair addendum (Birch). **The catch:** the Birch Lane contingency ends Thursday, but no appraisal is booked. Nothing from the lender in email since Oct 12. From the contracts in Drive, the calendar and the transaction inbox. **Hannah** (8:09 AM): draft an email to the lender asking for the appraisal date. I'll send it. **Maito** (8:10 AM): Draft in your Gmail drafts, addressed to the Globex Lending loan officer. It asks for the appraisal date by end of day Tuesday and notes the Thursday contingency. ## How to set it up On a schedule Track deal deadlines Ask your agent “Every Monday at 8am, read the contracts in the Deals folder in Drive, check our email and calendar, and post this week's deadlines and missing documents for all open deals in #transactions.” Connect files - Google Drive - Box - Dropbox - Notion - Microsoft 365 Connect email - Gmail - Microsoft 365 - Superhuman Mail Connect calendar - Google Calendar - Microsoft 365 - Cal.com - Calendly Not connected yet? Your agent sends you a link to sign in. ## What it won't do It reads dates from contracts and can misread an amended date, so confirm anything critical. It isn't legal advice, and it can't see paperwork that isn't in your files or inbox. ## Questions ### Which tools does it read? Contracts in Google Drive, Box, Dropbox, Notion or Microsoft 365, email in Gmail, Microsoft 365 or Superhuman Mail, and a calendar such as Google Calendar. ### Can it email the lender or other side? It writes the draft and you send it. It doesn't contact anyone without your approval. ### Does it run every week? Yes. You set it up once as a Loop on a schedule, such as Mondays at 8 AM. ## More agents and coordinators workflows - [Write listing descriptions Get a listing description from the property details and photos. Agents and coordinators · When you ask Works with Box.](https://maito.app/workflows/write-listing-descriptions) - [Follow up with every lead Every buyer and seller enquiry gets a timely, personal follow-up. Agents and coordinators · When something happens Works with HubSpot, Salesforce, Gmail, Microsoft 365.](https://maito.app/workflows/follow-up-with-every-lead) - [Prepare a market report for a client Get a neighborhood market summary for a buyer or seller. Agents and coordinators · When you ask Works with Box.](https://maito.app/workflows/prepare-a-market-report-for-a-client) - [Keep past clients warm Past clients hear from you at the right times, not only when you need them. Agents and coordinators · On a schedule Works with HubSpot, Salesforce, Gmail, Microsoft 365.](https://maito.app/workflows/keep-past-clients-warm) - [Answer questions about a listing Buyers get answers about a property any time, from the listing details. Agents and coordinators · When something happens Works with Gmail, Microsoft 365, Box.](https://maito.app/workflows/answer-questions-about-a-listing) - [Prepare for a listing appointment Get a pack on the home and owner before a listing pitch. Agents and coordinators · When you ask Works with Box.](https://maito.app/workflows/prepare-for-a-listing-appointment) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Ftrack-deal-deadlines)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)