# Personalized Cold Email Drafts for a List of Companies Source: https://maito.app/workflows/write-personal-first-emails-to-a-list Give Maito a spreadsheet of target companies and it researches each one, writes a first email with a line only that company would get, and cites the source. Give it a list of companies and get a researched first email for each one. [Sales](https://maito.app/workflows/team/sales) · When you ask · Updated October 19, 2026 Works with - Slack - Email - [Airtable](https://maito.app/workflows/tool/airtable) - Microsoft 365 ## How do you write personalized cold emails to a list? To write personalized cold emails to a list, give Maito your spreadsheet of companies and what you're selling. It researches each company on the web, writes a first email with one line specific to that company, cites the source for it, and returns the drafts in a spreadsheet for you to review. ## How it's done today Reps send the same template to everyone, or spend 15 minutes per email. ## What Maito does 1. Research each company 2. Find a real reason to reach out 3. Draft a short email per company ## Example **Dana** (10:03 AM): write first emails for the 20 companies in this sheet about our new API. **Maito** (10:31 AM): 20 drafts attached: api-first-emails.xlsx. Each has one line only that company would get. Two examples: **Acme (Hannah):** 'Saw Acme opened a Rotterdam depot in September. If shipment data is still synced by hand between depots, our new API replaces that with one call.' **Stark Logistics (Dev):** 'Your engineering blog says you're moving off nightly batch exports. Our API streams updates as they happen.' Catch: Soylent Labs was acquired in August and its site now redirects. The contact you listed may no longer decide anything, so I marked that row yellow. Globex also appears twice under different spellings, so there are 19 distinct accounts. Sources are in column F. Nothing has been sent. **Dana** (10:36 AM): shorten the Stark one to two sentences. **Maito** (10:36 AM): 'Dev, your blog says you're leaving nightly batch exports behind. Our new API streams changes as they happen. Worth 15 minutes?' ## How to set it up When you ask Write personal first emails to a list Set up Nothing to set up. Ask in Slack or by email whenever you need it. Connect spreadsheet - Airtable - Microsoft 365 Not connected yet? Your agent sends you a link to sign in. ## What it won't do Personalization is only as good as what is public. Maito won't invent a fact, so quiet companies get a plainer first line. ## Questions ### Does it send the emails? No. It returns drafts with their sources. You review them and send from your own tools. ### How many companies can I give it at once? A sheet of around 20 to 50 works well. For a bigger list, send it in batches so each draft gets real research. ### What if a company has nothing recent to mention? Maito says so and writes a plainer email instead of inventing a detail. It also flags duplicate rows and companies that were acquired. ## More sales workflows - [Research an account before a call Get a one-page brief on the company and the people you're meeting, without opening ten tabs. Sales · When you ask Works with Google Calendar, Microsoft 365, HubSpot, Salesforce.](https://maito.app/workflows/research-an-account-before-a-call) - [Brief every meeting automatically Every morning, get a short brief for each external meeting on your calendar. Sales · On a schedule Works with Google Calendar, Microsoft 365, HubSpot, Salesforce.](https://maito.app/workflows/brief-every-meeting-automatically) - [Draft the follow-up after a sales call Turn the call notes into a follow-up email that covers what was promised. Sales · When something happens Works with Granola, Fireflies, Gmail, Microsoft 365, HubSpot, Salesforce.](https://maito.app/workflows/draft-the-follow-up-after-a-sales-call) - [Update the CRM from a Slack thread When deal news comes up in a thread, mention Maito and the CRM gets updated. Nobody types it twice. Sales · When you ask Works with HubSpot, Salesforce.](https://maito.app/workflows/update-the-crm-from-a-slack-thread) - [Weekly pipeline review See which deals moved, which stalled, and which need you, before the pipeline meeting. Sales · On a schedule Works with HubSpot, Salesforce.](https://maito.app/workflows/weekly-pipeline-review) - [Score and route inbound leads New sign-ups and form fills get researched and sent to the right rep, or to nurture. Sales · When something happens Works with HubSpot, Salesforce.](https://maito.app/workflows/score-and-route-inbound-leads) [See all workflows](https://maito.app/workflows) ## Put your AI teammate to work. Set it up in minutes. Start with this one, and let it earn the next one. [Put Maito to work](https://maito.app/login?returnTo=%2Fworkflows%2Fwrite-personal-first-emails-to-a-list)[Book a demo](mailto:support@maito.app?subject=Maito%20demo)