Manage the editorial calendar
Know what's due, what's late and what's waiting on edits.
Editorial · Media and publishing · On a schedule · Updated
Works with
- Slack
- Notion
- Confluence
- Box
Slack
Notion
Confluence
BoxHow do you manage your editorial calendar?
To manage your editorial calendar, point Maito at the calendar in Notion. Each Monday it lists the pieces due this week, which are late and which are waiting on edits or legal, and names the one most likely to miss its date. It can remind writers and editors in Slack once you say so.
How it's done today
Editors chase writers by message.
What Maito does
- Read the calendar
- Remind writers and editors
- Report what's late
Example
Loop run: Monday 8:30 AM · Editorial calendar check
This week: 9 pieces due • Today: School funding explainer (Priya), Harbor profile (Sol) • Tuesday: Eviction data story (Wen) • Thursday: 3 pieces • Friday: 2 pieces Late: 2 • Transit budget piece (Marcus), 3 days late • Library hours brief (Ana), 1 day late Waiting on legal: 1 The Harbor profile has been with legal since Oct 14. Catch: the Harbor profile is due today and legal hasn't replied, so it won't run on time unless someone chases. Source: Notion editorial calendar. I've reminded Priya and Sol about today. Want me to nudge Marcus and Ana too?
@Maito Yes, nudge both. And ping legal about the Harbor profile in the thread.
Done. Marcus and Ana have a reminder. Legal has been asked for a decision by noon today.
Maito (8:30 AM):
This week: 9 pieces due
• Today: School funding explainer (Priya), Harbor profile (Sol)
• Tuesday: Eviction data story (Wen)
• Thursday: 3 pieces
• Friday: 2 pieces
Late: 2
• Transit budget piece (Marcus), 3 days late
• Library hours brief (Ana), 1 day late
Waiting on legal: 1
The Harbor profile has been with legal since Oct 14.
Catch: the Harbor profile is due today and legal hasn't replied, so it won't run on time unless someone chases. Source: Notion editorial calendar. I've reminded Priya and Sol about today. Want me to nudge Marcus and Ana too?
Tessa (8:41 AM):
Yes, nudge both. And ping legal about the Harbor profile in the thread.
Maito (8:42 AM):
Done. Marcus and Ana have a reminder. Legal has been asked for a decision by noon today.
How to set it up
- Ask your agent
“Every morning at 8:30, read the editorial calendar in Notion and post in #desk what's due this week, what's late, and what's waiting on edits or legal. Remind writers directly when something is due today.”
- Connect docs
- Notion
- Confluence
- Box
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It is only as current as the calendar. If statuses aren't updated there, Maito can't know a piece is late or waiting.
Questions
It reads the calendar where your team already keeps it, such as Notion, Confluence or Box. You don't need a new template.
It reminds people when you ask it to. In the example it asked first, then sent reminders after the editor said yes.
Yes. It runs as a Loop on a schedule you choose, and you can change the day or time in Slack.