Track close blockers until sign-off
A month-end checklist with owners, workpapers and blockers, so close finishes only when every item is signed off.
Finance · Accounting and bookkeeping · On a schedule · Updated
Slack
Linear
Asana
ClickUp
Jira
Trello
QuickBooks
XeroHow do you track close blockers until sign-off?
To track close blockers until sign-off, set a Loop for month-end. Maito creates the checklist in your task tracker with an owner for each item, checks the books for workpapers, and chases what's open. It posts the blockers in Slack and marks the close done only when all are signed off.
How it's done today
Staff track reconciliations and missing inputs from memory, and close drifts.
What Maito does
- Create the checklist from the standard list
- Link each workpaper and reviewer
- Chase missing inputs
- Report blockers daily until sign-off
Example
Loop run: Oct 6 9:00 AM · Close checklist
September close, day 4. 18 of 24 items signed off. Due Oct 9. Blocked (3): • Bank rec, operating account: $1,206.40 unmatched, waiting on Rosa. • Payroll liabilities: the Sep 30 payroll report hasn't been uploaded. Owner Jo. • Accrued rent: landlord invoice missing. Waiting on review (3): fixed assets, prepaid expenses, sales tax. Catch: the $1,206.40 is almost exactly the Hooli refund from Sep 29 posted twice, so I'd check that first. Source: task tracker and the accounting workpapers.
@Maito good catch. Chase Jo for the payroll report and ask the landlord for the invoice.
Asked Jo for the Sep 30 payroll report by noon. The landlord email is drafted for your approval, since it goes outside the firm. I'll post status again tomorrow at 9.
Maito (9:00 AM):
September close, day 4. 18 of 24 items signed off. Due Oct 9.
Blocked (3):
• Bank rec, operating account: $1,206.40 unmatched, waiting on Rosa.
• Payroll liabilities: the Sep 30 payroll report hasn't been uploaded. Owner Jo.
• Accrued rent: landlord invoice missing.
Waiting on review (3): fixed assets, prepaid expenses, sales tax.
Catch: the $1,206.40 is almost exactly the Hooli refund from Sep 29 posted twice, so I'd check that first. Source: task tracker and the accounting workpapers.
Rosa (9:12 AM):
good catch. Chase Jo for the payroll report and ask the landlord for the invoice.
Maito (9:14 AM):
Asked Jo for the Sep 30 payroll report by noon. The landlord email is drafted for your approval, since it goes outside the firm. I'll post status again tomorrow at 9.
How to set it up
- Ask your agent
“On workdays 1 to 6 of the month at 9, post the close checklist status in #close: what's done, what's waiting on whom, and anything blocking sign-off.”
- Connect task tracker
- Linear
- Asana
- ClickUp
- Jira
- Trello
- Connect accounting software
- QuickBooks
- Xero
Not connected yet? Your agent sends you a link to sign in.
What it won't do
Maito can't judge whether a reconciliation is right. It only tracks whether the work is done and signed off.
Questions
Linear, Asana, ClickUp, Jira or Trello for tasks, and QuickBooks or Xero for the books.
No. People sign off each item. Maito tracks and reminds.
Yes. Give it your list once and it recreates it every month.
