Draft parent progress updates from tutor notes
Tutor notes become a clear parent update the tutor can correct, with no progress made up.
Customer support · Education · On a schedule · Updated
Works with
- Slack
- Notion
- Confluence
- Box
- Gmail
- Microsoft 365
- Superhuman Mail
Slack
Notion
Confluence
Box
Gmail
Microsoft 365
Superhuman MailHow do you write student progress reports for parents?
To write student progress reports for parents, set a recurring Loop. Maito reads each student's lesson notes and goals, drafts a short update, and sends it to the tutor in Slack to correct. It says plainly where notes are missing and nothing reaches parents until the tutor approves.
How it's done today
Tutors rewrite weeks of lesson notes into a parent email on their own time.
What Maito does
- Collect the last six weeks of notes and goals
- Draft a short update using only what the notes say
- Flag gaps where notes are thin
- Send the draft to the tutor to correct
Example
Loop run: Every 6 weeks · Parent update drafts
Mr. Ortiz, here is the draft for Ravi's parents, from your 6 lesson notes since Sep 8. 12 drafts in total; this is the first. Hi Mr. and Mrs. Shah, over the last six weeks Ravi has worked on fractions and early algebra. He attended all 6 lessons. In September he solved most one-step equations on his own. In his Oct 6 lesson, fractions were still hard for him, and we are repeating them. Catch: your notes have nothing after Oct 6, so I haven't said whether fractions have improved. Your Oct 20 lesson is the last one but has no report. From your lesson notes and the goals in his plan. What should I say about the fractions, and is the tone right?
@Maito add that Oct 20 went much better, he got 8 of 10 on the fraction set. Then send it to me as final.
Added that Ravi got 8 of 10 on the Oct 20 fraction set, as you told me. The final version is in your inbox to send yourself; I haven't contacted the Shahs.
Maito (4:00 PM):
Mr. Ortiz, here is the draft for Ravi's parents, from your 6 lesson notes since Sep 8. 12 drafts in total; this is the first.
Hi Mr. and Mrs. Shah, over the last six weeks Ravi has worked on fractions and early algebra. He attended all 6 lessons. In September he solved most one-step equations on his own. In his Oct 6 lesson, fractions were still hard for him, and we are repeating them.
Catch: your notes have nothing after Oct 6, so I haven't said whether fractions have improved. Your Oct 20 lesson is the last one but has no report.
From your lesson notes and the goals in his plan. What should I say about the fractions, and is the tone right?
Mr. Ortiz (4:25 PM):
add that Oct 20 went much better, he got 8 of 10 on the fraction set. Then send it to me as final.
Maito (4:26 PM):
Added that Ravi got 8 of 10 on the Oct 20 fraction set, as you told me. The final version is in your inbox to send yourself; I haven't contacted the Shahs.
How to set it up
- Ask your agent
“Every 6 weeks, draft a parent update for each student from the lesson notes and goals. Send each draft to the student's tutor for correction. Nothing goes to parents until the tutor approves.”
- Connect docs
- Notion
- Confluence
- Box
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can only describe what the notes say. It can't judge a student's progress on its own.
Questions
Only after the tutor approves. Until then it is a draft.
It doesn't guess. It leaves that out and asks the tutor what to say.
In Notion, Confluence or Box. Approved updates can go out by Gmail, Microsoft 365 or Superhuman Mail.
