Close out a departing employee's access
Maito lists accounts, keys and equipment to recover, assigns owners and shows what is still open.
IT and admin · Construction · When something happens · Updated
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Superhuman MailHow do you close out a departing employee's access?
To close out a departing employee's access, tell Maito the last day. It builds the checklist, assigns each item, such as logins, keys, cards and gate codes, to its owner, and flags duties that nobody covers, like approvals or supplier contacts. Owners confirm their own items. Maito does not revoke access.
How it's done today
Cancelling accounts and collecting equipment depends on someone remembering every item.
What Maito does
- Build the checklist from the departure record
- Assign each item to its owner
- Track what is done
- List open exceptions before the last day
Example
Loop run: Departure recorded · Luis Ortega, Site Foreman
Luis Ortega's last day is Fri Oct 23. I created 9 items and assigned each to an owner. • Email and construction management software logins: Ben • Truck keys, fuel card, laptop: Tom • Company card: Rosa • Site gate codes: Marta Catch: Luis is the named approver for purchase orders up to $5,000 and the only contact on the Acme Lumber account. Nobody is set to take over either. From the HR departure record and our purchasing rules. Nothing has been revoked. Each owner confirms their own item.
@Maito Put Karen down as approver and the Acme Lumber contact. Tell her.
Two tasks assigned to Karen with a due date of Oct 22, and I messaged her. I did not touch the supplier account. She needs to confirm with Acme Lumber, and I'll check Thursday that it's done.
Maito (1:10 PM):
Luis Ortega's last day is Fri Oct 23. I created 9 items and assigned each to an owner.
• Email and construction management software logins: Ben
• Truck keys, fuel card, laptop: Tom
• Company card: Rosa
• Site gate codes: Marta
Catch: Luis is the named approver for purchase orders up to $5,000 and the only contact on the Acme Lumber account. Nobody is set to take over either.
From the HR departure record and our purchasing rules. Nothing has been revoked. Each owner confirms their own item.
Tom (1:18 PM):
Put Karen down as approver and the Acme Lumber contact. Tell her.
Maito (1:19 PM):
Two tasks assigned to Karen with a due date of Oct 22, and I messaged her. I did not touch the supplier account. She needs to confirm with Acme Lumber, and I'll check Thursday that it's done.
How to set it up
- Ask your agent
“When a departure date is added in the HR system, create the checklist for accounts, keys, cards and equipment, assign each item to its owner and track it in #admin.”
- Connect task tracker
- Linear
- Asana
- ClickUp
- Jira
- Trello
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
- Use HR system
- BambooHR
- Gusto
No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault.
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can only list responsibilities recorded somewhere. Informal duties need a manager to name them.
Questions
No. It creates tasks, and each owner confirms their item. Nothing is revoked by Maito.
Into your task tracker, such as Linear, Asana, ClickUp, Jira or Trello, with a due date for each owner.
From the HR record, your purchasing rules and what teammates share in threads. Gaps it can't see won't appear.
