Draft grant applications
Start each grant from your best past applications and program data.
Development and programs · Nonprofits · When you ask · Updated
Works with
- Slack
- Box
- Dropbox
- Notion
- Microsoft 365
Slack
Box
Dropbox
Notion
Microsoft 365How do you draft a grant application?
To draft a grant application, give Maito the funder's guidelines and your past applications. Maito reads them, drafts each required section using your latest numbers, keeps to word limits, notes where this year's guidelines changed, and lists the questions your program team must answer.
How it's done today
Each application is written from scratch.
What Maito does
- Read the funder's requirements
- Pull past applications and data
- Draft each section to fit the format
Example
@Maito draft the Smith Foundation youth grant application. Guidelines and our last two applications are in Drive.
Full draft attached: smith-youth-grant-draft.docx. Request is $75,000 for 12 months, due Nov 6. It follows their 5 sections and uses our FY26 numbers: 412 youth served, 288 completing 80% of sessions. The catch: their 2026 guidelines differ from last year's. The need statement is capped at 1,500 words (our 2025 one ran 2,100), they want two years of outcome data, and the budget must show board approval. I trimmed the statement to 1,420 words. 4 questions for the program lead: • Is the 12-month target still 450 youth? • Can we name the school partner, Eastside Middle? • Is the $18,000 site cost in the FY27 budget? • Do we have FY25 outcome data, or only attendance? You edit and submit. Want me to email the questions to the program lead?
Grace (9:20 AM):
draft the Smith Foundation youth grant application. Guidelines and our last two applications are in Drive.
Maito (9:44 AM):
Full draft attached: smith-youth-grant-draft.docx. Request is $75,000 for 12 months, due Nov 6. It follows their 5 sections and uses our FY26 numbers: 412 youth served, 288 completing 80% of sessions.
The catch: their 2026 guidelines differ from last year's. The need statement is capped at 1,500 words (our 2025 one ran 2,100), they want two years of outcome data, and the budget must show board approval. I trimmed the statement to 1,420 words.
4 questions for the program lead:
• Is the 12-month target still 450 youth?
• Can we name the school partner, Eastside Middle?
• Is the $18,000 site cost in the FY27 budget?
• Do we have FY25 outcome data, or only attendance?
You edit and submit. Want me to email the questions to the program lead?
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
- Connect files
- Google Drive
- Box
- Dropbox
- Notion
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can't promise funding, and figures come only from your files. Someone on your team must confirm every number and claim before submission.
Questions
No. It writes a draft in Word and you review and submit.
In your connected file tool: Google Drive, Box, Dropbox, Notion or Microsoft 365.
It lists it as a question for the right person instead of making one up.
