Draft parent and student communications
Newsletters, reminders and updates drafted from the school calendar.
School office and teachers · Education · On a schedule · Updated
Works with
- Slack
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Box
- Dropbox
- Notion
Slack
Google Calendar
Microsoft 365
Cal.com
Calendly
Box
Dropbox
NotionHow do you write a weekly parent newsletter?
To write a weekly parent newsletter, give Maito access to the school calendar and your announcements folder. Each week it drafts the newsletter, adds a translated version if you ask, and flags dates that don't match. You get a Word file to review. Nothing goes to families until you approve.
How it's done today
Staff write the same messages each term.
What Maito does
- Read the calendar and announcements
- Draft messages
- Translate if needed
Example
Loop run: Thursday 2:00 PM · Weekly parent newsletter
Draft: Northstar Elementary newsletter, Oct 26 week 1. Picture day Tuesday Oct 27, forms due Monday. 2. Fall book fair Wed to Fri, library, open 8 to 4. 3. Early dismissal Friday Oct 30 at 12:15 for staff training. 4. Parent-teacher conferences Nov 5 and 6. Sign-ups open Monday. 5. Lost and found cleared Nov 1. Catch: the calendar says conferences are Nov 5 and 6, but last week's announcement said Nov 4 and 5. I used the calendar. Spanish version included. Sources: school calendar, announcements folder. Attached: newsletter-oct26-en.docx, newsletter-oct26-es.docx. Nothing is sent until you approve.
@Maito Calendar is right. Approved once you add the book fair hours to the Spanish version too.
Done, Spanish version has the hours. Ready for you to send.
Maito (2:00 PM):
Draft: Northstar Elementary newsletter, Oct 26 week
1. Picture day Tuesday Oct 27, forms due Monday.
2. Fall book fair Wed to Fri, library, open 8 to 4.
3. Early dismissal Friday Oct 30 at 12:15 for staff training.
4. Parent-teacher conferences Nov 5 and 6. Sign-ups open Monday.
5. Lost and found cleared Nov 1.
Catch: the calendar says conferences are Nov 5 and 6, but last week's announcement said Nov 4 and 5. I used the calendar.
Spanish version included. Sources: school calendar, announcements folder. Attached: newsletter-oct26-en.docx, newsletter-oct26-es.docx. Nothing is sent until you approve.
Lucia (2:20 PM):
Calendar is right. Approved once you add the book fair hours to the Spanish version too.
Maito (2:22 PM):
Done, Spanish version has the hours. Ready for you to send.
How to set it up
- Ask your agent
“Every Thursday at 2, draft the weekly parent newsletter from the school calendar and the announcements folder in Drive. Include a Spanish version and post both in #office for approval.”
- Connect calendar
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Connect files
- Google Drive
- Box
- Dropbox
- Notion
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can only report what is in the calendar and your files. Anything that lives in someone's head, such as a last-minute change, needs to be told to it.
Questions
No. Maito attaches a draft and waits for approval. Your office sends it.
Maito uses the calendar and tells you about the conflict, so you can confirm which date is right.
Yes. Ask for a second language and it attaches a separate file for each version.
