Track contract dates
Know when contracts renew, expire or need notice.
Legal · On a schedule · Updated
Works with
- Slack
- Box
- Dropbox
- Notion
- Microsoft 365
Slack
Box
Dropbox
Notion
Microsoft 365How do you track contract renewal dates?
To track contract renewal dates, point Maito at the folder of signed contracts and set a schedule. Each week it reads them, finds notice and end dates, and lists the ones coming up within your window with the owner and amount. It also flags auto-renewal terms that are easy to miss.
How it's done today
Auto-renewals catch the company by surprise.
What Maito does
- Read signed contracts
- Pull renewal, notice and end dates
- Remind owners in time
Example
Loop run: Monday 9:00 AM · Weekly contract dates
Read 86 signed contracts in Drive. 4 notice dates in the next 60 days: • Initech support, notice by Nov 12. Renews Dec 12 for $18,500. Owner: Jo. • Hooli licence, ends Dec 15. No renewal clause, so it simply lapses. Owner: Alex. • Globex hosting, notice by Dec 1. Auto-renews Dec 31 for 12 months at $48,000. Owner: Omar. • Wonka Foods, notice by Dec 10. $6,200. Owner: Priya. Catch on Globex: section 14.2 says notice must go by registered post to their legal address, so allow a week, not a day. I've reminded the four owners.
@Maito we may drop Initech support. Who sends notice?
Section 9.1: written notice to Initech's legal contact by Nov 12. It's Jo's call and yours to confirm. I won't send anything. Want a draft notice for Claire to review?
Maito (9:00 AM):
Read 86 signed contracts in Drive. 4 notice dates in the next 60 days:
• Initech support, notice by Nov 12. Renews Dec 12 for $18,500. Owner: Jo.
• Hooli licence, ends Dec 15. No renewal clause, so it simply lapses. Owner: Alex.
• Globex hosting, notice by Dec 1. Auto-renews Dec 31 for 12 months at $48,000. Owner: Omar.
• Wonka Foods, notice by Dec 10. $6,200. Owner: Priya.
Catch on Globex: section 14.2 says notice must go by registered post to their legal address, so allow a week, not a day.
I've reminded the four owners.
Omar (9:12 AM):
we may drop Initech support. Who sends notice?
Maito (9:13 AM):
Section 9.1: written notice to Initech's legal contact by Nov 12. It's Jo's call and yours to confirm. I won't send anything. Want a draft notice for Claire to review?
How to set it up
- Ask your agent
“Every Monday at 9, read the signed contracts in the Legal folder in Drive and remind the owner when a notice date is 60 days away or less. Post a summary in #legal.”
- Connect files
- Google Drive
- Box
- Dropbox
- Notion
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can only track what is in the folder and readable. A scanned or amended contract can hide a date, so check the ones it marks as unclear. It never sends a notice of non-renewal for you.
Questions
In the file tool you connect, such as Google Drive, Box, Dropbox, Notion or Microsoft 365. It reads the signed files in the folder you name.
Yes. It can post in a channel or email the owner, and you choose which in the request. It sends reminders only, not cancellations.
As often as you set. A weekly Loop is common, and it can also run on request in a thread.
