Plan team events and offsites
Get options for venues, dates and agendas without the back-and-forth.
People and HR · When you ask · Updated
Works with
- Slack
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
Slack
Google Calendar
Microsoft 365
Cal.com
CalendlyHow do you plan a team offsite?
To plan a team offsite, tell Maito the headcount, location, month and budget in Slack. It researches venues on the web, checks date options against your calendar, compares total costs, lists the trade-offs such as travel time, and drafts an agenda so the team can pick an option.
How it's done today
Planning an offsite takes weeks of messages.
What Maito does
- Collect constraints: dates, budget, size, location
- Research options
- Draft agenda and a comparison
Example
@Maito Find offsite options for 25 people near Lisbon in May, under $20k all in. Two days, two nights.
4 options, based on current listed prices. Confirm with each venue. • Quinta da Serra, Sintra: about $17,800, includes meals and a meeting barn • Casa do Mar, Cascais: about $19,200, sea view, 30 minutes from the airport • Herdade Azul, Alentejo: about $15,500, 90 minutes away, no wifi in the rooms • Hotel Almada, Lisbon: about $21,000, over budget Catch: your calendar has the all-hands on Thu May 7, and the Portuguese public holiday on Fri May 1 raises prices. May 12 to 14 avoids both and is cheaper at all three in-budget venues. Attached: offsite-options.xlsx and a draft 2-day agenda for Quinta da Serra. You book.
@Maito Email Quinta da Serra for availability May 12 to 14.
Draft is ready for you to read first. Sending it from maito@northstar.example once you say so.
Rosa (10:00 AM):
Find offsite options for 25 people near Lisbon in May, under $20k all in. Two days, two nights.
Maito (10:04 AM):
4 options, based on current listed prices. Confirm with each venue.
• Quinta da Serra, Sintra: about $17,800, includes meals and a meeting barn
• Casa do Mar, Cascais: about $19,200, sea view, 30 minutes from the airport
• Herdade Azul, Alentejo: about $15,500, 90 minutes away, no wifi in the rooms
• Hotel Almada, Lisbon: about $21,000, over budget
Catch: your calendar has the all-hands on Thu May 7, and the Portuguese public holiday on Fri May 1 raises prices. May 12 to 14 avoids both and is cheaper at all three in-budget venues.
Attached: offsite-options.xlsx and a draft 2-day agenda for Quinta da Serra. You book.
Rosa (10:12 AM):
Email Quinta da Serra for availability May 12 to 14.
Maito (10:13 AM):
Draft is ready for you to read first. Sending it from maito@northstar.example once you say so.
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
- Connect calendar
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
Not connected yet? Your agent sends you a link to sign in.
What it won't do
Prices come from listings and can change, so confirm with each venue. Maito does not make bookings or payments.
Questions
No. It prepares options and a draft. A person confirms prices and books.
It checks your team's calendars through Google Calendar, Microsoft 365, Cal.com or Calendly. Venue availability needs confirming with the venue.
Yes. You give a total, and Maito shows each option against it with what is included.
