Set up a new hire's first week
Maito builds the new hire's checklist, sends the forms and tells you what is at risk.
People and HR · Home services · When something happens · Updated
Slack
Linear
Asana
ClickUp
Jira
Trello
Gmail
Microsoft 365
Superhuman MailHow do you set up a new hire's first week?
To set up a new hire's first week, tell Maito when an offer is accepted. It builds the checklist from your role template, creates and assigns the tasks, sends the paperwork forms and drafts the welcome email with day-one logistics. It flags lead-time items that need to start now.
How it's done today
The office manager tracks forms, accounts and equipment through scattered emails.
What Maito does
- Build a role-based checklist from the start date
- Send the standard forms to the new hire
- Assign equipment and access tasks
- Check readiness with the manager
Example
Loop run: Hire accepted · Jamal Carter, Apprentice Plumber
Jamal Carter (Apprentice Plumber) starts Mon Nov 2. I created 14 tasks: 9 assigned, 5 waiting on him. Sent to Jamal: tax withholding form, work-eligibility form, direct deposit form. Assigned: van keys and tool kit to Hector, payroll setup to Rosa, safety orientation to Marta on day one. Catch: your apprentice template includes the state apprentice registration, which takes about 10 business days. Nov 2 is 10 business days away, so it must be filed today or he can't work on a job site. From the HR system and the role template. Rosa still needs to check his identity documents in person.
@Maito Good catch. Draft his welcome email with the day-one schedule.
Drafted: arrive 7:30 AM at the shop, safety orientation 8:00 to 10:00, ride-along with Hector after lunch, and what to bring. It is in your drafts. I'll remind you tomorrow to confirm the registration was filed.
Maito (9:15 AM):
Jamal Carter (Apprentice Plumber) starts Mon Nov 2. I created 14 tasks: 9 assigned, 5 waiting on him.
Sent to Jamal: tax withholding form, work-eligibility form, direct deposit form.
Assigned: van keys and tool kit to Hector, payroll setup to Rosa, safety orientation to Marta on day one.
Catch: your apprentice template includes the state apprentice registration, which takes about 10 business days. Nov 2 is 10 business days away, so it must be filed today or he can't work on a job site.
From the HR system and the role template. Rosa still needs to check his identity documents in person.
Rosa (9:22 AM):
Good catch. Draft his welcome email with the day-one schedule.
Maito (9:24 AM):
Drafted: arrive 7:30 AM at the shop, safety orientation 8:00 to 10:00, ride-along with Hector after lunch, and what to bring. It is in your drafts. I'll remind you tomorrow to confirm the registration was filed.
How to set it up
- Ask your agent
“When someone is marked Accepted in the HR system, create their first-week checklist from our role template, send the standard forms and post the plan in #office.”
- Connect task tracker
- Linear
- Asana
- ClickUp
- Jira
- Trello
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
- Use HR system
- BambooHR
- Gusto
No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault.
- Use forms
- Typeform
- Tally
No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault.
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It follows your role template. If the template is missing a legal or licensing step, Maito won't know to add it.
Questions
Into your task tracker, such as Linear, Asana, ClickUp, Jira or Trello, each assigned to an owner.
No. A person verifies them in person. Maito only flags that the step is outstanding.
No. It lands in your drafts for review, and you send it.
