Book travel within policy
Get flight and hotel options that fit the travel policy.
Operations · When you ask · Updated
Works with
- Slack
SlackHow do you book travel within your corporate travel policy?
To book travel within your corporate travel policy, tell Maito where, when and from where. Maito checks the policy it has learned, searches the web for flights and hotels, keeps the options inside the limits, flags rules like notice periods, and writes a summary with totals you can forward.
How it's done today
Travel booking takes hours of comparison.
What Maito does
- Read trip details
- Search options within policy
- Present the best 3
Example
@Maito find flights and a hotel for Berlin, Nov 3 to 5. I'm flying from New York.
Three options within policy. The policy says economy under $900 return and hotels under $220 a night. Prices are from the web as of 9:20 AM and can change. 1. Cheapest: nonstop out Nov 2 at 6:25 PM, back Nov 5 at 11:40 AM. $742. Hotel near Alexanderplatz, $178 a night. 2. Best timing: one stop, leaves Nov 2 at 1:10 PM. $811. Hotel in Mitte, $205 a night. 3. Closest to the office: nonstop, $868. Hotel in Kreuzberg, $196 a night. Catch: the policy needs 14 days notice. Nov 3 is 15 days out, so tomorrow is the last day to book within the rule. I haven't booked anything. You choose and book.
@Maito option 1. Put the details in a message I can forward to Omar.
Written and in your email, with the policy check and the total: $742 flights, $534 hotel, $1,276.
Tom (9:15 AM):
find flights and a hotel for Berlin, Nov 3 to 5. I'm flying from New York.
Maito (9:24 AM):
Three options within policy. The policy says economy under $900 return and hotels under $220 a night. Prices are from the web as of 9:20 AM and can change.
1. Cheapest: nonstop out Nov 2 at 6:25 PM, back Nov 5 at 11:40 AM. $742. Hotel near Alexanderplatz, $178 a night.
2. Best timing: one stop, leaves Nov 2 at 1:10 PM. $811. Hotel in Mitte, $205 a night.
3. Closest to the office: nonstop, $868. Hotel in Kreuzberg, $196 a night.
Catch: the policy needs 14 days notice. Nov 3 is 15 days out, so tomorrow is the last day to book within the rule.
I haven't booked anything. You choose and book.
Tom (9:30 AM):
option 1. Put the details in a message I can forward to Omar.
Maito (9:31 AM):
Written and in your email, with the policy check and the total: $742 flights, $534 hotel, $1,276.
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
What it won't do
Prices move and it can't hold a fare. It doesn't book, pay or approve exceptions to the policy.
Questions
No. It finds options and you choose and book. Maito doesn't pay or book for anyone.
From what your team has shared with it, such as fare and hotel limits and notice periods. If a limit isn't known, it asks.
They come from the web at the time it checked and can change, so it says when it looked.
