Keep a shared spreadsheet clean
Fix formats, fill gaps and flag odd rows in a sheet everyone edits.
Operations · On a schedule · Updated
Works with
- Slack
- Airtable
- Microsoft 365
Slack
Airtable
Microsoft 365How do you keep a shared spreadsheet clean?
To keep a shared spreadsheet clean, tell Maito which sheet and how often. On schedule, Maito checks every row in Airtable or Microsoft 365, fixes date formats, merges exact duplicates, asks the owners about missing or odd values, and posts what it fixed and what still needs a person.
How it's done today
Shared sheets slowly fill with errors.
What Maito does
- Check the sheet
- Fix formats
- Flag missing or odd values to owners
Example
Loop run: Friday 4:00 PM · Customer tracker cleanup
Customer tracker, 412 rows checked. Fixed: 12 dates to the same format. 2 exact duplicates merged (Initech, Globex). Need an owner to confirm • Rows 31, 88, 140, 262: no owner • Row 203: renewal date is Oct 2025, a year ago • Row 77: contract value $0 • Rows 19, 54, 120, 301: dates like 03/10/2026, which could be Mar 10 or Oct 3. I left them as they were. I've messaged the owners I could find. Rows with no owner are for Tom.
@Maito row 88 is Acme, mine. Row 77 is a pilot, $0 is right.
Updated. Row 88 now lists Jo as owner, and I've marked row 77 as a pilot so it stops getting flagged. 12 flags left.
Maito (4:00 PM):
Customer tracker, 412 rows checked.
Fixed: 12 dates to the same format. 2 exact duplicates merged (Initech, Globex).
Need an owner to confirm
• Rows 31, 88, 140, 262: no owner
• Row 203: renewal date is Oct 2025, a year ago
• Row 77: contract value $0
• Rows 19, 54, 120, 301: dates like 03/10/2026, which could be Mar 10 or Oct 3. I left them as they were.
I've messaged the owners I could find. Rows with no owner are for Tom.
Jo (4:25 PM):
row 88 is Acme, mine. Row 77 is a pilot, $0 is right.
Maito (4:26 PM):
Updated. Row 88 now lists Jo as owner, and I've marked row 77 as a pilot so it stops getting flagged. 12 flags left.
How to set it up
- Ask your agent
“Every Friday at 4, clean up the customer tracker in Airtable: fix date formats, merge exact duplicates, and ask owners about missing or odd values. Report in #ops.”
- Connect spreadsheet
- Airtable
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can't tell whether a value is right, only whether it looks wrong. Anything that could be read two ways stays as it was until its owner confirms.
Questions
Only safe fixes like date formats and exact duplicates. It leaves ambiguous values, such as 03/10/2026, and asks the owner.
From the owner field in the sheet. Rows with no owner go to the person you named in the request.
Yes. You set it up once as a Loop on a schedule and it reports each time.
