Manage speakers
Collect bios, photos and slides and remind speakers of deadlines.
Event team · Events · On a schedule · Updated
Works with
- Slack
- Gmail
- Microsoft 365
- Superhuman Mail
- Airtable
Slack
Gmail
Microsoft 365
Superhuman Mail
AirtableHow do you manage event speakers?
To manage event speakers, connect Maito to your speaker sheet and your email. Each week it checks who is missing a bio, photo or slides, sends reminders before the deadline, and posts a summary in Slack. It also flags problems it spots, like an email address that looks mistyped.
How it's done today
Organizers chase speakers for weeks.
What Maito does
- Track what each speaker sent
- Remind for what's missing
Example
Loop run: Monday 10:00 AM · Speaker check
Speakers: 14 of 20 complete Reminders sent to 6: • Amara: needs photo and slides • Kenji: needs bio • Tomas, Elena, Priya R., Gus: need slides Slides are due Oct 30, 11 days away. Catch: Kenji was sent a bio reminder twice already and hasn't opened either email. His address in Airtable ends in .con. It looks like a typo, so I haven't emailed it again. Source: speakers sheet in Airtable, Gmail replies. Can you confirm Kenji's address? I'll resend once it's fixed.
@Maito It should be .com. Fix it and resend.
Fixed in Airtable and the bio request is sent to Kenji.
Maito (10:00 AM):
Speakers: 14 of 20 complete
Reminders sent to 6:
• Amara: needs photo and slides
• Kenji: needs bio
• Tomas, Elena, Priya R., Gus: need slides
Slides are due Oct 30, 11 days away.
Catch: Kenji was sent a bio reminder twice already and hasn't opened either email. His address in Airtable ends in .con. It looks like a typo, so I haven't emailed it again.
Source: speakers sheet in Airtable, Gmail replies. Can you confirm Kenji's address? I'll resend once it's fixed.
Jules (10:08 AM):
It should be .com. Fix it and resend.
Maito (10:09 AM):
Fixed in Airtable and the bio request is sent to Kenji.
How to set it up
- Ask your agent
“Every Monday and Thursday at 10, check the speakers sheet in Airtable for missing bios, photos and slides, email each speaker what's missing, and post the count in #speakers. Slides are due Oct 30.”
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
- Connect spreadsheet
- Airtable
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can't make a speaker reply. It tells you who is stuck so you can reach out another way.
Questions
In your spreadsheet, such as Airtable or Microsoft 365. It reads replies from your email.
Yes, on the schedule you set, to the speakers who are missing items. It stops emailing an address it believes is wrong.
Yes. Speakers can reply with attachments, and Maito updates the sheet.
