Build a first-draft submittal register
Maito reads the spec and drafts the list of required submittals with page references, so you start from a draft, not a blank page.
Operations · Construction · When you ask · Updated
Works with
- Slack
- Box
- Dropbox
- Notion
- Microsoft 365
- Airtable
- Confluence
Slack
Box
Dropbox
Notion
Microsoft 365
Airtable
ConfluenceHow do you build a submittal register from a spec package?
To build a submittal register from a spec package, share the spec files with Maito in Slack. It reads each section, lists every required submittal with its section number, page and type, compares the list with your standard checklist, flags missing references, and attaches the draft register as a spreadsheet.
How it's done today
The engineer searches every spec section by hand for what must be submitted.
What Maito does
- Read the spec package
- List candidate submittals with section and page
- Compare against your checklist
- Flag gaps for the engineer
Example
Loop run: None
@Maito Read the Harbor Street spec package and draft the submittal register. Use our standard checklist for gaps.
Draft register attached: harbor-street-submittals-draft.xlsx. 41 candidate submittals across 14 sections, each with section number, page and type. Examples: • 03 30 00, p. 14: concrete mix designs • 07 21 00, p. 22: insulation product data • 08 11 13, p. 31: door hardware schedule Compared with your checklist, 3 usual items are not in the spec: roofing warranty, paint color samples, fire-stopping details. Catch: section 08 11 13 says to follow the hardware schedule in Division 01, but no Division 01 file was in the package. Section 09 91 23 requires a mockup that isn't listed as a submittal anywhere. Every row is a candidate until you've checked it.
@Maito Ask the architect for Division 01.
Draft request is ready in your inbox. I'll hold the register open until the file arrives.
Tomas (10:02 AM):
Read the Harbor Street spec package and draft the submittal register. Use our standard checklist for gaps.
Maito (10:09 AM):
Draft register attached: harbor-street-submittals-draft.xlsx.
41 candidate submittals across 14 sections, each with section number, page and type. Examples:
• 03 30 00, p. 14: concrete mix designs
• 07 21 00, p. 22: insulation product data
• 08 11 13, p. 31: door hardware schedule
Compared with your checklist, 3 usual items are not in the spec: roofing warranty, paint color samples, fire-stopping details.
Catch: section 08 11 13 says to follow the hardware schedule in Division 01, but no Division 01 file was in the package. Section 09 91 23 requires a mockup that isn't listed as a submittal anywhere.
Every row is a candidate until you've checked it.
Tomas (10:15 AM):
Ask the architect for Division 01.
Maito (10:15 AM):
Draft request is ready in your inbox. I'll hold the register open until the file arrives.
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
- Connect files
- Google Drive
- Box
- Dropbox
- Notion
- Microsoft 365
- Connect spreadsheet
- Airtable
- Microsoft 365
- Connect docs
- Notion
- Confluence
- Box
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It is a first draft. A person still checks every row against the spec, and anything the spec leaves implied can be missed.
Questions
From Google Drive, Box, Dropbox, Notion or Microsoft 365. The register comes back as a spreadsheet, or in Airtable or Microsoft 365.
It cites the section and page for every row, and lists references to files that were not in the package, such as a missing Division 01.
It drafts the email and waits for your approval. It holds the register open until the file arrives.
