Chase hiring managers for interview feedback
Maito chases overdue interview feedback and shows which decisions are slipping, without ranking candidates.
Customer success · Recruiting and staffing · On a schedule · Updated
Works with
- Slack
- Gmail
- Microsoft 365
- Superhuman Mail
Slack
Gmail
Microsoft 365
Superhuman MailHow do you chase hiring managers for interview feedback?
To chase hiring managers for interview feedback, set up a daily Loop. Maito checks your applicant tracker for interviews without feedback after 24 hours, lists them in Slack with days outstanding, and drafts a reminder with the form link. It flags candidates with offer deadlines. You approve and it sends.
How it's done today
The recruiter keeps emailing hiring managers and loses track of who still owes feedback.
What Maito does
- List interviews with no feedback after 24 hours
- Resend the feedback form to the hiring manager
- Summarize feedback that arrived
- Flag decisions at risk of running late
Example
Loop run: Weekdays 4:00 PM · Interview feedback check
Three interviews are past 24 hours without feedback. • Priya N., Senior Accountant, Initech. Interviewed Oct 15 (4 days). Hiring manager: Tom. • Marcus L., Warehouse Lead, Wonka Foods. Interviewed Oct 16 (3 days). Hiring manager: Dee. • Sofia R., Payroll Clerk, Acme. Interviewed Oct 18 (1 day). Hiring manager: Bill. Catch: Priya has an offer from another company that expires Oct 21. Tom's silence could cost the placement. From the applicant tracker and the feedback forms. Reminder drafts are ready for all three.
@Maito Send Tom's reminder now and mention the Oct 21 date. Hold the others until tomorrow.
Sent to Tom with the feedback form link, copying you, and I mentioned that the candidate has a deadline on Oct 21. The other two reminders are held until tomorrow at 9:00 AM.
Maito (4:00 PM):
Three interviews are past 24 hours without feedback.
• Priya N., Senior Accountant, Initech. Interviewed Oct 15 (4 days). Hiring manager: Tom.
• Marcus L., Warehouse Lead, Wonka Foods. Interviewed Oct 16 (3 days). Hiring manager: Dee.
• Sofia R., Payroll Clerk, Acme. Interviewed Oct 18 (1 day). Hiring manager: Bill.
Catch: Priya has an offer from another company that expires Oct 21. Tom's silence could cost the placement.
From the applicant tracker and the feedback forms. Reminder drafts are ready for all three.
Jo (4:06 PM):
Send Tom's reminder now and mention the Oct 21 date. Hold the others until tomorrow.
Maito (4:07 PM):
Sent to Tom with the feedback form link, copying you, and I mentioned that the candidate has a deadline on Oct 21. The other two reminders are held until tomorrow at 9:00 AM.
How to set it up
- Ask your agent
“Every weekday at 4 PM, check the applicant tracker for interviews more than 24 hours old with no feedback. Post them in #recruiting and draft a reminder to the hiring manager.”
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
- Use applicant tracker
- Greenhouse
- Ashby
- Workable
No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault.
- Use forms
- Typeform
- Tally
No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault.
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can't make a manager respond or read feedback that was never submitted. It only reminds and shows the cost of waiting.
Questions
Yes. A Loop runs on a schedule and posts only the interviews that are overdue.
No. It drafts reminders and sends them after your approval, or on the timing you approve.
Email through Gmail, Microsoft 365 or Superhuman Mail. Greenhouse, Ashby or Workable and your feedback forms work through a skill.
