Compare supplier confirmations with your orders
Maito compares each supplier confirmation line by line with your PO and flags price, quantity and date changes.
Operations · Wholesale and distribution · When something happens · Updated
Works with
- Slack
- Gmail
- Microsoft 365
- Superhuman Mail
- Box
- Dropbox
- Notion
Slack
Gmail
Microsoft 365
Superhuman Mail
Box
Dropbox
NotionHow do you compare supplier confirmations with your orders?
To compare supplier confirmations with your orders, forward the confirmation to Maito. It reads the PDF, matches it to your purchase order line by line, lists differences in price, quantity and date, flags those that affect customer orders and drafts a reply to the supplier. Your order stays unchanged.
How it's done today
The buyer spots changed prices, quantities and dates by eye, if at all.
What Maito does
- Read the supplier's confirmation
- Compare each line with the PO
- Flag differences
- Draft a request to resolve them
Example
Loop run: Supplier confirmation · AC-77120
Acme Fasteners confirmed PO 4471. 9 of 12 lines match; 3 don't. • Line 3, hex bolts: $0.142 each instead of $0.138. On 10,000 that's $40.00 more. • Line 7, washers: 4,000 instead of 5,000. 1,000 short. • Line 11, anchors: delivery Nov 12 instead of Oct 30. Catch: the anchors are for the Stark Logistics order due Nov 2. Nov 12 is too late. From the confirmation PDF and PO 4471. Draft to Acme Fasteners is ready. The PO is unchanged.
@Maito Accept the price. Push back on the washers and the anchor date.
Draft updated: accepts $0.142, asks for the 5,000 washers and Oct 30 for the anchors, or a split delivery. It goes out when you approve.
Maito (9:30 AM):
Acme Fasteners confirmed PO 4471. 9 of 12 lines match; 3 don't.
• Line 3, hex bolts: $0.142 each instead of $0.138. On 10,000 that's $40.00 more.
• Line 7, washers: 4,000 instead of 5,000. 1,000 short.
• Line 11, anchors: delivery Nov 12 instead of Oct 30.
Catch: the anchors are for the Stark Logistics order due Nov 2. Nov 12 is too late.
From the confirmation PDF and PO 4471. Draft to Acme Fasteners is ready. The PO is unchanged.
Greta (9:38 AM):
Accept the price. Push back on the washers and the anchor date.
Maito (9:40 AM):
Draft updated: accepts $0.142, asks for the 5,000 washers and Oct 30 for the anchors, or a split delivery. It goes out when you approve.
How to set it up
- Ask your agent
“When a supplier emails an order confirmation, compare it line by line with our PO and post any differences in #purchasing.”
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
- Connect files
- Google Drive
- Box
- Dropbox
- Notion
- Microsoft 365
- Use ERP
- NetSuite
No MCP server needed. Ask your agent to save a skill with the steps, then add the login or API key in Settings → Vault.
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It only compares documents it can read. Terms agreed by phone are not visible to it.
Questions
No. It drafts the response and you decide what to accept.
Yes. It checks which customer orders depend on the late or short lines, if your ERP or files show it.
Email, file storage such as Google Drive, Box, Dropbox, Notion or Microsoft 365, and your ERP, such as NetSuite, through a skill.
