Compare supplier quotes by delivered cost
Three supplier PDFs become one comparison with freight and units lined up.
Operations · Manufacturing · When you ask · Updated
Works with
- Slack
- Gmail
- Microsoft 365
- Superhuman Mail
- Airtable
- Box
- Dropbox
- Notion
Slack
Gmail
Microsoft 365
Superhuman Mail
Airtable
Box
Dropbox
NotionHow do you compare supplier quotes by delivered cost?
To compare supplier quotes by delivered cost, attach the quotes in Slack. Maito reads each, lines up units, freight, setup and lead time, and totals the delivered cost for your quantity. It flags gaps and spec differences, and attaches a spreadsheet. Drafts to suppliers wait for your approval.
How it's done today
The buyer compares PDFs by eye and misses freight, units or exclusions.
What Maito does
- Read each supplier quote
- Put prices on the same unit
- Add freight and setup to get delivered cost
- List what's missing or different from the spec
Example
@Maito Compare the three quotes for 500 aluminum brackets, attached.
Delivered cost for 500 units: • Acme Metals: $4.10 each, $2,050 + freight $210 = $2,260. 3 weeks. • Globex Fabrication: $3.85 each, $1,925 + freight $385 + setup $150 = $2,460. 2 weeks. • Vandelay Industrial: $3.60 each, $1,800 + freight "collect", not quoted. 4 weeks. Catch: Vandelay quotes 6063 alloy. Your spec says 6061-T6, as quoted by the other two. Equivalence is your call, and their real total is unknown until freight is quoted. Attached: bracket-quotes.xlsx
@Maito Ask Vandelay for freight and alloy confirmation.
Draft to Vandelay is below for your OK. It asks for a delivered price to our dock and confirmation of 6061-T6, and nothing else.
Raj (3:15 PM):
Compare the three quotes for 500 aluminum brackets, attached.
Maito (3:17 PM):
Delivered cost for 500 units:
• Acme Metals: $4.10 each, $2,050 + freight $210 = $2,260. 3 weeks.
• Globex Fabrication: $3.85 each, $1,925 + freight $385 + setup $150 = $2,460. 2 weeks.
• Vandelay Industrial: $3.60 each, $1,800 + freight "collect", not quoted. 4 weeks.
Catch: Vandelay quotes 6063 alloy. Your spec says 6061-T6, as quoted by the other two. Equivalence is your call, and their real total is unknown until freight is quoted.
Attached: bracket-quotes.xlsx
Raj (3:20 PM):
Ask Vandelay for freight and alloy confirmation.
Maito (3:21 PM):
Draft to Vandelay is below for your OK. It asks for a delivered price to our dock and confirmation of 6061-T6, and nothing else.
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
- Connect spreadsheet
- Airtable
- Microsoft 365
- Connect files
- Google Drive
- Box
- Dropbox
- Notion
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It compares what was quoted. It can't judge if a different spec is acceptable, and that is your call.
Questions
PDFs or emails work. Maito reads them and puts the numbers in one spreadsheet.
It marks the total as unknown and drafts a question asking for a delivered price.
Only with your approval. It drafts the message and you send it.
