Draft an RFP response
Start from your best past proposals instead of a blank page.
Sales · When you ask · Updated
Works with
- Slack
- Box
- Dropbox
- Notion
- Microsoft 365
Slack
Box
Dropbox
Notion
Microsoft 365How do you speed up an RFP response?
To speed up an RFP response, give Maito the RFP and your past proposals. It matches each question to earlier answers, drafts every section with its source, then lists the questions your team has to answer, such as uptime, insurance and references, and can email each owner.
How it's done today
Team copies paragraphs from old proposals by hand.
What Maito does
- Read the RFP
- Find matching past answers and case studies
- Draft each section
- List what still needs a human
Example
@Maito draft a response to the Stark Logistics RFP using our past proposals.
Attached: stark-rfp-draft.docx 38 questions. 32 drafted, each with its source: mostly the Wonka Foods proposal (March) and the Hooli one (June). Case studies: both. Six only your team can answer: • Q9 uptime: we promised 99.9% in March and 99.95% in June • Q14 on-premise option • Q22 insurance cover • Q27, Q31, Q35 named references Catch: the RFP is due Fri Nov 6 at 5:00 PM CET, which is noon our time. Section 7 also needs a signed conflict-of-interest form, which none of our past proposals included.
@Maito email Leo and Kate the questions they own and ask for answers by Oct 28.
Sent. Leo has Q9 and Q14, Kate has Q22 and the form. I'll fold their replies into the draft and tell you what's still open on Oct 28.
Dana (9:30 AM):
draft a response to the Stark Logistics RFP using our past proposals.
Maito (10:05 AM):
Attached: stark-rfp-draft.docx
38 questions. 32 drafted, each with its source: mostly the Wonka Foods proposal (March) and the Hooli one (June). Case studies: both.
Six only your team can answer:
• Q9 uptime: we promised 99.9% in March and 99.95% in June
• Q14 on-premise option
• Q22 insurance cover
• Q27, Q31, Q35 named references
Catch: the RFP is due Fri Nov 6 at 5:00 PM CET, which is noon our time. Section 7 also needs a signed conflict-of-interest form, which none of our past proposals included.
Dana (10:12 AM):
email Leo and Kate the questions they own and ask for answers by Oct 28.
Maito (10:13 AM):
Sent. Leo has Q9 and Q14, Kate has Q22 and the form. I'll fold their replies into the draft and tell you what's still open on Oct 28.
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
- Connect files
- Google Drive
- Box
- Dropbox
- Notion
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
Pricing, legal terms, insurance and roadmap promises stay with your team. Maito flags them instead of writing them.
Questions
In the files you connect, such as Google Drive, Box, Dropbox, Notion or Microsoft 365. It names the proposal each answer came from.
Yes. It works through the questions in the order and structure the RFP asks for, and notes any extra forms or deadlines.
Maito flags the question and shows both versions, for example two different uptime promises, so your team picks one.
