Find a time across calendars
Book a meeting across several people and time zones without the email chain.
Founders and leadership · When you ask · Updated
Works with
- Slack
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Gmail
- Superhuman Mail
Slack
Google Calendar
Microsoft 365
Cal.com
Calendly
Gmail
Superhuman MailHow do you schedule a meeting across calendars?
To schedule a meeting across calendars, tell Maito who needs to attend. It checks the calendars it can see, works out times that fit each person's working day across time zones, notes clock changes, and emails the options to anyone it can't see. It sends the invite after you approve.
How it's done today
Scheduling takes 6 emails.
What Maito does
- Check calendars
- Find slots
- Send the invite
Example
@Maito find an hour next week for me, Dana and the Acme team: Ravi and Mei in Singapore.
Kate and Dana's calendars share 6 free hours. Next week is the awkward part. Clocks in Berlin go back on Oct 25, so the gap to Singapore grows from 6 to 7 hours. Two slots work for everyone's working day: • Tue Oct 27, 9:00 AM Berlin (4:00 PM Singapore) • Wed Oct 28, 9:30 AM Berlin (4:30 PM Singapore) I can't see Ravi and Mei's calendars, so I've emailed both slots to Ravi and asked him to pick. I'll send the invite as soon as he does.
Ravi picked Wednesday. Invite sent for Oct 28, 9:30 to 10:30 AM Berlin, to you, Dana, Ravi and Mei. Mei is copied on the thread.
Kate (9:40 AM):
find an hour next week for me, Dana and the Acme team: Ravi and Mei in Singapore.
Maito (9:42 AM):
Kate and Dana's calendars share 6 free hours. Next week is the awkward part. Clocks in Berlin go back on Oct 25, so the gap to Singapore grows from 6 to 7 hours.
Two slots work for everyone's working day:
• Tue Oct 27, 9:00 AM Berlin (4:00 PM Singapore)
• Wed Oct 28, 9:30 AM Berlin (4:30 PM Singapore)
I can't see Ravi and Mei's calendars, so I've emailed both slots to Ravi and asked him to pick. I'll send the invite as soon as he does.
Maito (11:15 AM):
Ravi picked Wednesday. Invite sent for Oct 28, 9:30 to 10:30 AM Berlin, to you, Dana, Ravi and Mei. Mei is copied on the thread.
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
- Connect calendar
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can't see calendars that aren't connected, so those people are asked by email. It doesn't know about preferences nobody told it.
Questions
Those connected to it through Google Calendar, Microsoft 365, Cal.com or Calendly. For others it emails the options and waits.
No. It proposes slots and sends the invite after approval.
Yes. It points out daylight saving changes that move the gap between locations.
