Offer open lesson times by email
Parents who ask for a lesson time get open slots that respect lesson length and buffers.
Operations · Education · When something happens · Updated
Works with
- Slack
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Gmail
- Superhuman Mail
Slack
Google Calendar
Microsoft 365
Cal.com
Calendly
Gmail
Superhuman MailHow do you schedule lessons without email back and forth?
To schedule lessons without email back and forth, forward lesson requests to Maito's address. It checks your calendar for open times with your lesson length and buffer, replies with three slots, tells you which one the family picks, and books it after you approve.
How it's done today
Several emails go back and forth to settle one lesson.
What Maito does
- Read the request for day and time preferences
- Find open slots with the right length and buffer
- Reply with three options
- Book the one they pick
Example
Loop run: New email from a parent
Replied to Mira Patel, who wants weekly algebra lessons for her son Dev, Tuesdays after 4. Offered, from your calendar: • Tue Oct 27, 4:30 PM • Tue Oct 27, 5:45 PM • Wed Oct 28, 4:30 PM Catch: 4:00 PM on Tuesday looked free, but Ian's lesson ends at 3:45 and the 15-minute buffer would be broken, so I skipped it. Nothing is booked yet.
@Maito Mira picked Tuesday 4:30. Book it weekly.
Booked Tuesday 4:30 PM weekly from Oct 27 to Dec 15, 8 lessons. Confirmation with all 8 dates sent to Mira.
Maito (9:42 AM):
Replied to Mira Patel, who wants weekly algebra lessons for her son Dev, Tuesdays after 4.
Offered, from your calendar:
• Tue Oct 27, 4:30 PM
• Tue Oct 27, 5:45 PM
• Wed Oct 28, 4:30 PM
Catch: 4:00 PM on Tuesday looked free, but Ian's lesson ends at 3:45 and the 15-minute buffer would be broken, so I skipped it.
Nothing is booked yet.
Ben (11:05 AM):
Mira picked Tuesday 4:30. Book it weekly.
Maito (11:06 AM):
Booked Tuesday 4:30 PM weekly from Oct 27 to Dec 15, 8 lessons. Confirmation with all 8 dates sent to Mira.
How to set it up
- Ask your agent
“When a parent emails asking for a lesson time, reply with three open slots from my calendar (60-minute lessons, 15-minute buffer). When they pick one, tell me here and book it after I say OK.”
- Connect calendar
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Connect email
- Gmail
- Microsoft 365
- Superhuman Mail
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can only offer what your calendar shows. Commitments kept elsewhere stay invisible to it.
Questions
No. It offers times and books only after you say OK.
Yes. It uses the lesson length and buffer you set and skips slots that break them.
Google Calendar, Microsoft 365, Cal.com or Calendly, plus Gmail or Microsoft 365 for email.
