Set up a term of tutoring lessons
A recurring lesson series is created for the whole term, with school breaks and holidays already left out.
Operations · Education · When you ask · Updated
Works with
- Slack
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Airtable
Slack
Google Calendar
Microsoft 365
Cal.com
Calendly
AirtableHow do you set up a tutoring schedule for a term?
To set up a tutoring schedule for a term, mention Maito in Slack with the student, tutor, weekly time and term dates. It builds each lesson on the calendar, skips holidays from your term dates table, checks for tutor and student clashes, and lists the schedule for you to confirm.
How it's done today
The tutor enters each lesson by hand and forgets holidays until a parent asks.
What Maito does
- Read the agreed day, time and term dates
- Build the series
- Skip school breaks and holidays from the term table
- Prepare the calendar entries for approval
Example
@Maito set up Ravi Shah's Tuesday 4:30 maths with Mr. Ortiz from Oct 27 to Dec 15. Skip holidays from the term dates table.
Drafted, not yet created. 6 lessons, 4:30 to 5:30 PM Eastern, with Mr. Ortiz. • Oct 27 • Nov 10 • Nov 17 • Dec 1 • Dec 8 • Dec 15 Skipped • Nov 3: Election Day, the term table lists the school as closed • Nov 24: Thanksgiving break week Catch: Mr. Ortiz is blocked in his calendar on Nov 17 for a conference, 4:00 to 6:00 PM. I kept the lesson in the draft but flagged it. From the term-date table and the tutors' calendars. Two missed weeks is a typical gap; want me to offer make-up slots for Nov 3 and Nov 24, or create the series as is?
@Maito move Nov 17 to Thursday Nov 19 at 4:30, and create the series. No make-ups.
Created 6 lessons with Nov 17 moved to Thu Nov 19. Invites are on the tutor and parent calendars. Parent invite goes out to the Shahs now.
Grace (3:30 PM):
set up Ravi Shah's Tuesday 4:30 maths with Mr. Ortiz from Oct 27 to Dec 15. Skip holidays from the term dates table.
Maito (3:33 PM):
Drafted, not yet created. 6 lessons, 4:30 to 5:30 PM Eastern, with Mr. Ortiz.
• Oct 27
• Nov 10
• Nov 17
• Dec 1
• Dec 8
• Dec 15
Skipped
• Nov 3: Election Day, the term table lists the school as closed
• Nov 24: Thanksgiving break week
Catch: Mr. Ortiz is blocked in his calendar on Nov 17 for a conference, 4:00 to 6:00 PM. I kept the lesson in the draft but flagged it.
From the term-date table and the tutors' calendars. Two missed weeks is a typical gap; want me to offer make-up slots for Nov 3 and Nov 24, or create the series as is?
Grace (3:40 PM):
move Nov 17 to Thursday Nov 19 at 4:30, and create the series. No make-ups.
Maito (3:41 PM):
Created 6 lessons with Nov 17 moved to Thu Nov 19. Invites are on the tutor and parent calendars. Parent invite goes out to the Shahs now.
How to set it up
- Set up
Nothing to set up. Ask in Slack or by email whenever you need it.
- Connect calendar
- Google Calendar
- Microsoft 365
- Cal.com
- Calendly
- Connect spreadsheet
- Airtable
- Microsoft 365
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can't know a tutor's or family's availability unless it is on the calendar or you say so.
Questions
Yes, from the term dates table you point it to.
It flags the clash and suggests another time instead of double-booking.
Google Calendar, Microsoft 365, Cal.com or Calendly, and an Airtable or Microsoft 365 spreadsheet for term dates.
