Warn when a supplier delay hits the schedule

How do you catch a supplier delay before it hits the schedule?

To catch a supplier delay before it hits the schedule, send supplier emails to a shared inbox. Maito reads each date change, compares it with the need-by date in your PO register, notes crew and equipment already booked, flags vague wording like a ship date, and posts the conflict in Slack.

How it's done today

The project manager learns about a delay after the crew and crane are booked.

What Maito does

1. 1.Read the supplier's confirmed date
2. 2.Compare with the need-by date
3. 3.Flag conflicts and cost exposure
4. 4.Ask for a decision on sequence

Example

Loop run: Supplier email in orders@northstar.example

SlackEmail

#harbor-street

Maito APP 11:02 AM

Acme Lumber changed PO-4471 (LVL beams, $6,240). New date: Oct 29, was Oct 22. Need-by: Oct 26, when level 2 framing starts. That's 3 days short. Booked: crane on Oct 26 at $1,850 per day, framing crew of 5. Catch: the email says 'ship date Oct 29', not delivery. With 2 to 3 days in transit, the beams could arrive Nov 1. From the supplier's email, the PO register and the project schedule. Options for you: resequence level 1 interior work, move the crane, or ask Acme about a partial shipment. I haven't changed any dates.

J

Jess 11:08 AM

@Maito Ask Acme if it's delivery or shipping and whether they can split the order.

Maito APP 11:09 AM

Draft is ready in your inbox. It asks for the delivery date in writing and whether half the beams can go out by Oct 22. Nothing sends until you approve.

Example complete

How to set it up

What it won't do

It knows only what the email, register and schedule say. It cannot know a supplier's real transit time unless it is written down.

Questions