Match stock transfers between shops
Every transfer between shops is tracked until the receiving shop confirms, so units stop vanishing between sites.
Operations · Ecommerce · On a schedule · Updated
Works with
- Slack
- Airtable
Slack
AirtableHow do you track stock transfers between stores?
To track stock transfers between stores, set a weekday check in Maito. It reads your transfers, finds any sent but not received after your cutoff, and any received with different quantities. It posts them to Slack with the shops, items and days open, so units stop going missing.
How it's done today
One shop marks stock out and the other forgets to receive it, so totals drift.
What Maito does
- List open transfers by transfer number
- Match units sent to units received
- Flag transfers unconfirmed after 2 days
- Post a short list to chase
Example
Loop run: Weekdays 5:00 PM · Transfer check
3 transfers are open. • T-0881 Downtown to Eastside, 24 candles. Sent Oct 14, not received. 5 days. • T-0884 Warehouse to Downtown, 60 tea tins. Sent 60, received 56, confirmed Oct 16. • T-0890 Eastside to Downtown, 12 mugs. Sent today, normal. Catch: Eastside sold 4 tins of the same tea on Oct 17 that Downtown's system says arrived on Oct 16. Those 4 could be the missing ones, but I can't confirm that from the records. Source: inventory system and POS sales.
@Maito Eastside just found the candles in a back box. Close T-0881?
I'll note it as received 24 of 24 once you confirm from the Eastside count. Reply here with the date and I'll add it. T-0884 still needs someone to decide where the 4 tins went.
Maito (5:00 PM):
3 transfers are open.
• T-0881 Downtown to Eastside, 24 candles. Sent Oct 14, not received. 5 days.
• T-0884 Warehouse to Downtown, 60 tea tins. Sent 60, received 56, confirmed Oct 16.
• T-0890 Eastside to Downtown, 12 mugs. Sent today, normal.
Catch: Eastside sold 4 tins of the same tea on Oct 17 that Downtown's system says arrived on Oct 16. Those 4 could be the missing ones, but I can't confirm that from the records. Source: inventory system and POS sales.
Lena (5:08 PM):
Eastside just found the candles in a back box. Close T-0881?
Maito (5:09 PM):
I'll note it as received 24 of 24 once you confirm from the Eastside count. Reply here with the date and I'll add it. T-0884 still needs someone to decide where the 4 tins went.
How to set it up
- Ask your agent
“Each weekday at 5 PM, check transfers between our shops and post in #stores any that are sent but not received after 2 days, or received with different quantities.”
- Connect inventory system
- Airtable
- Shopify
- Connect point of sale
- Shopify
Not connected yet? Your agent sends you a link to sign in.
What it won't do
It can only compare what the systems record. If a shop never logged the send, Maito can't see the transfer.
Questions
Airtable or Shopify, including point of sale data, connected through MCP.
You set it. Two days is a common rule, and you can say whether weekends count.
No. It reports open and mismatched transfers. The shops confirm or correct them.
